Specifications include, but are not limited to: 3.1. Clinical and Administrative Supervision 3.1.1. Adhere to Correctional Facility protocols at the facilities at which you provide services and report to the Superintendent (or his or her designee) on all security issues. 3.1.2. Participate in the local Risk Intervention Services team meeting not less than once per month to discuss treatment related issues and the participant progress to date. 3.1.3. The contractor will actively consult with the Chief of Clinical Services and participate in Sex Offender Treatment and Supervision meetings twice as convened by the STATE twice per year. 3.1.4. Contractor will report to the Program Services Director or designee on all issues relating to design, development, implementation of programs and quality of service delivery. 3.1.5. Contractor will submit with their monthly invoice a signed Certification of Work Performance. 3.2. Clinical Services 3.2.1. Provide individual and/or group therapy to State referred female incarcerated sex offenders. 3.2.2. Prepare psychosexual assessments of designated offenders prior to acceptance as well as providing treatment summaries of designated offenders prior to their transition to the community. 3.3. Documentation of Services 3.3.1. Prepare a psychosexual report of designated sex offenders prior to acceptance into treatment. 3.3.2. The contractor shall maintain a clinical file on each of his or her clients as detailed in the current version of the “VTPSA Record Keeping Policy.” By the tenth day of each month, the contractor shall file in each client’s VTPSA clinical file clinical records that they were required to complete during the previous month. 3.3.3. The contractor will prepare a clinical file on each client assigned within five working days of meeting with the client. This includes ensuring that the following completed documents are contained in the file: VTPSA Face Sheet; Psychosexual Evaluation Agreement, signed, dated, and witnessed; Waiver of Confidentiality, signed, dated, and witnessed; VTPSA Treatment Agreement, signed, dated, and witnessed; Release of Information for DOC/State medical and mental health records, signed, dated, and witnessed; Psychosexual Evaluation and VTPSA Individual Treatment Plan (ITP) signed, dated, and witnessed. 3.3.4. The primary therapist shall enter a progress note for each client for each of the following types of contacts: evaluation sessions, ITP sessions, individual or group therapy sessions, family therapy, couples therapy, significant treatment team discussions, and other significant direct and collateral client contacts. The contractor shall document routine clinical and ancillary services within two working days of the contact. 3.3.5. The contractor shall document significant clinical events (e.g., actions or threats of harm to self or others; major breaches of security) on the day of the event. The contractor shall consult with his or her clinical or administrative supervisor as soon as is reasonably feasible to review the incident and plan steps to address the issue (e.g. notify unit officer, CSS, and mental health staff, etc.). The contractor shall place a signed copy of the progress note in the client’s VTPSA clinical file and provide a copy of the progress note to his or her clinical supervisor. 3.3.6. The contractor’s assigned psychosexual evaluations and treatment summaries will be completed within the timeframes determined at the time of the assignation. 3.3.7. The contractor shall complete a Probation, Suspension or Termination Letter within one week of the date a client is placed on probation, suspension, or terminated from the program. 3.3.8. The contractor shall provide documentation for designated sex offenders including individual case plans, progress notes, treatment reviews, termination summaries and reports to the Parole Board.
