Specifications include, but are not limited to: The Consultant shall: 2.1 Transfer all data from current Collection Management System (CMS). 2.1.1 This includes, but is not limited to, transferring images of artifacts, documentation of artifacts, any associated lists or search terms, donor information, and more. 2.1.2 This also includes regulating capitalization, punctuation, and more to make the new CMS uniform for use. 2.2 The CMS should have the ability to do the following: 2.2.1 Store and show all documentation of an artifact, including condition reports, locations, etc. 2.2.2 Keep track of people involved with the artifacts, including donors, volunteers, researchrelated people, etc. 2.2.3 Must keep track of incoming and outgoing loans, deaccessions, and movements of artifacts within the museum. 2.2.4 Must have the ability to show images of artifacts and keep scanned documents attached to artifacts. 2.2.5 Must be searchable, have the ability for customized searches, and be able to save searches for future use. 2.2.6 Must have no limit to the number of records possible in the CMS. 2.2.7 Must have easily customizable reports that can be printed or saved in other formats (pdf, Excel and Word doc). 2.3 Give unlimited training and support for the use of the CMS. 2.3.1 Be available for questions, requests, concerns, and help as needed. 2.4 CMS should be accessible via the latest versions of the browsers (Chrome, Edge, Firefox) and available for all types of user access. 2.4.1 System should have capabilities to make the data available for potential future publicfacing online use.
