Specifications include, but are not limited to: INITIAL SET-UP A. It is understood and agreed upon by both parties that the CHP Project Representative shall contact the Contractor Representative during the first month of the Agreement start date to schedule the initial set-up of protective clothing and operational supplies rental services. Initial set-up of services is required to determine employees’ sizes, color of uniform items specified in this Agreement, and pickup and delivery of services. B. Contractor shall provide necessary staffing to measure each employee assigned to uniforms within one (1) week of CHP’s initial request. C. Measurements shall be taken on the date and time mutually agreed upon between CHP and Contractor. Contractor shall deliver the employee uniforms on the first (1st) workday of the second (2nd) month of the Agreement. D. The CHP Project Representative shall provide Contractor all required information to be placed on uniform emblems and employee name tags. E. Contractor shall provide new, or like new, clothing. Uniforms supplied by the Contractor shall be free of stains, holes, tears, signs, excessive wear, or visible repair patches. F. CHP agrees to pay for the initial set-up of uniforms at the rates listed in Exhibit B.4 Rate Schedule of this Agreement. 1. The initial set-up shall include alteration of trousers, employee name tags and CHP logos for shirts, coveralls, and jackets. 2. Employees name tags shall be placed above the right, front shirt/jacket pocket (or where the pocket would be, if there are no pockets) and the CHP logo is to be placed above the left, front shirt/jacket pocket (or where the pocket would be, if there are no pockets). RESIZING SET-UP AND UNIFORM REPLACEMENT G. In the event an employee requires uniform replacement due to a change in size, CHP Representative shall notify Contractor Representative to schedule a resizing appointment mutually agreed upon between both parties. H. CHP agrees to pay a resizing set-up fee for each clothing item resized and replaced in accordance with the rates specified in Exhibit B.4. Rate Schedule of this Agreement. I. Contractor agrees to measure the employee to determine the appropriate size and provide the uniforms as specified in Exhibit A. F.2. J. Uniforms replaced due to an employee’s change in size shall be returned to the Contractor with no additional cost to the State. K. CHP shall not pay for any items ordered that are not listed in Exhibit A, Scope of Work, item #10, or quantities not requested by CHP. CHP shall not authorize payment for any additional charges or fees not specified in this Agreement. L. Contractor shall provide a container for soiled items with capacity large enough to accommodate the Area office needs, based on the number of items specified in this Agreement, at no additional cost to CHP. M. Contractor shall pickup soiled protective clothing from designated areas and replace with clean sanitized protective clothing. The designated areas shall be clearly defined and mutually agreed upon by CHP and Contractor at the start of the Agreement. N. Contractor shall pickup soiled mats from their designated areas and replace with clean mats at the time of pickup to the same location the soiled mats were originally removed. All mats shall be free of rips and tears. O. Clean mats shall be of the same size as the soiled mats and shall be placed exactly in the location from where they were originally removed. All mats shall be free of rips and tears. P. Mophead(s) shall be replaced weekly during service pick up/drop off. All mophead(s) shall be free of defects. Q. Contractor shall secure the signature from the CHP Project Representative or CHP designee for all pickup and delivery services. Non-CHP employees are not authorized to sign for pickup or delivery services. CHP shall not be responsible for lost or damaged items signed for by unauthorized personnel. R. Contractor shall credit CHP for any clean items returned. CHP does not warranty or guarantee a minimum quantity of clean items to be returned. S. If the Contractor fails to provide any of the specified services described herein, Contractor shall provide the specified services within four (4) hours of CHP’s initial request, unless otherwise specified, at no additional cost to the State. T. Contractor shall not charge CHP to repair uniforms with holes, rips, missing buttons, defective zippers, missing or ripped emblem labels or name tags. Contractor shall ensure repairs are completed as soon as possible and are not visible upon completion. U. Contractor and CHP Project Representatives shall conduct a physical inventory on a quarterly basis. Contractor shall maintain a physical inventory log and at the completion of the physical inventory, shall provide a copy of the log to the CHP Project Representative for review and approval at the completion of each quarterly physical inventory. CHP and Contractor Representatives shall mutually agree upon the physical inventory schedule. V. CHP reserves the right to conduct an inventory inspection or request Contractor to conduct a physical inventory inspection on an “as-needed” basis.
