Specifications include, but are not limited to: The vendor is expected to manage all aspects of the tradeshow display, ensuring its safe storage, timely delivery to event venue, professional installation, and efficient dismantling post-event. The tradeshow display includes a custom built 20’ x 40’ modular display system. Vendor would handle all details on-site, so coordination is tight, and any emergency or last-minute issues must be dealt with promptly. Storage: The display must be securely stored in a climate-controlled facility to prevent damage from environmental factors. All components should be inventoried and tracked to ensure completeness upon retrieval. Delivery: Plan and coordinate transportation logistics for timely delivery to Minneapolis Convention Center for the MN National Education Fair held annually in October (specific dates to be provided as released). Provide adequate packaging to protect display components during transit. Ensure compliance with all transportation regulations and obtain necessary permits if applicable. Installation: A. Develop a detailed installation plan outlining the sequence of tasks and timelines. B. Deploy a professional installation team with experience in handling tradeshow displays. C. Collaborate with event organizers to coordinate setup schedules and adhere to venue guidelines. D. Conduct thorough testing and quality checks to ensure the display is fully functional. On-Site Support: A. Provide on-site support during the event to address any issues or modifications required. B. Maintain a designated contact person for communication with event organizers and address any unforeseen challenges promptly. Dismantling: A. Develop a dismantling plan detailing the sequence of tasks and timelines. B. Efficiently dismantle the display, ensuring all components are properly handled and packed for transport. C. Coordinate with event organizers for the timely removal of the display from the venue...
