Specifications include, but are not limited to: The scope of work includes providing an automated method of collecting electronic data, processing for address standardization and National Change of Address (NCOA), Coding Accuracy Support System (CASS) printing, variable addressing, variable, imaging, finishing, mail preparation, presort, option to use mailer’s permit, and transportation to the United States Postal Service (USPS) that qualifies for highest destination entry discounts Destination network distribution Center(DNDC)/ Destination area distribution center (DADC)/ Destination sectional center facility (DSCF)/ Destination delivery unit (DDU) for same day mail entry (DMV may consider next day mail entry if mailer qualifies for first class, presort . The DMV intends for this process to be completed using an automated process that expedites delivery and reduces production and postage costs. The vendor shall collect the electronic data through a secure interface. Data may be printed on: A self-mailer (8 ½ x 14 ), paper, 6 x 9 USPS approved automated Certified mail envelope, #10 regs, #10 double-window, #9 BRM a 9 x 12 USPS approved automated Certified mail flat, or an approved format by the DMV. Mail to be prepared according to the USPS standards. Mail must be processed and transported to the USPS by the following business day from the time of receipt of the electronic data transfer. Mail must be processed through an automated system and presented to the USPS with all required documentation (postal paperwork). Mail must be able to be tracked and searched for on a web site accessible to the DMV. The vendor shall retain a scanned image of the front and back of each letter mailed so the Department of Motor Vehicles can retrieve when necessary. The vendor shall provide revisions, per letter and envelope, per quarter, to include changes, design and programming, with no character limitations at no fee. The vendor shall provide a list of capabilities and production equipment to include; offset and digital presses, production machines, finishing, imaging and mail processing, sorting and metering equipment with their bid. The vendor shall perform due diligence to ensure that when data is transmitted for the purposes of print and mail, verification of bulk mail qualification at presort first class, first class is vetted prior to data processing. Vendor must perform due diligence to ensure cost benefit for mailing bulk presort versus metering any mailers based on minimum bulk mail qualifications to include mailing samples to the DMV to meet the necessary minimums. Vendor must acknowledge that the DMV is going through a modernization and must factor pricing anticipating a volume increase and/or decrease.
