Specifications include, but are not limited to: Internal Assessment and Project Administration Provide the Parks Superintendent with a presentation of your approach to the planning process and provide monthly progress reports. Co-present approach to Master Plan along with community staff to Elected Officials and provide monthly progress reports. Participate in progress meetings with the City of Elkhart's Project Manager as often as necessary, but not less than once per month until the final plan is approved. Supply the Project Manager with at least one (1) copy of all completed or partially completed products as deemed necessary by the Project Manager at least three (3) working days before each progress meeting. The Project Manager shall schedule the meetings, as necessary, at key times during the development of the Master Plan. Community Engagement Identify, describe and implement a comprehensive strategy and methodology for community involvement in this Master Plan development process. Review existing engagement documents conducted by the park and recreation department or other departments to compile available information about community needs. Summarize and identify gaps in data. Provide well-organized and directed activities, techniques and formats that will ensure an equitable, inclusive, open and proactive public participation process is achieved. These methods should solicit quality input from as many people as possible, including under-resourced populations and users and non-users of the services and facilities. Act as professional facilitators to gather specific information about services, use, preferences and any agency strengths, weaknesses, opportunities and threats. Provide written records and summaries of the results of all public process and communications strategies that can be shared with the public. Help to build consensus and agreement on the plan and if consensus is not possible, provide information for informed and equitable decision making.
