Specifications include, but are not limited to: We are seeking a company to provide auxiliary services (Traffic Control, Parking Assistance and Towing Services) for our 2024 Holiday Lights Display and 2025 Garvan’s Tulip Extravaganza. Expectations are detailed below and may continue to be refined as new information is provided. Holiday Lights: Season begins November 23 through December 31, 2024. Hours of Operation will be 3:00 P.M.-9:00 P.M. Online ticketing will be utilized to control the number of guests and vehicles on-site at one time. We anticipate a maximum of 4000 guests per night on peak nights, approximately 1300 cars. Online tickets will be scanned at the entry plaza and as needed, at the Anthony Chapel. Tickets will be required to visit any attractions of the garden. Anticipated Peak Nights are as follows: Nov. 23rd – Nov. 30th (excluding Thanksgiving Day), Dec. 7th, 14th, 16th -Dec. 28th (excluding Christmas Day) (21 nights) The contractor will provide nine (9) parking lot crew members, including one (1) supervisor. Parking Crew will be trained by Garvan Woodland Gardens The Parking Crew is expected to maintain parking needs without additional Garvan employees. Garvan Security officers will be stationed at the front entry plaza, the chapel and will roam in the parking lot to assist as needed. (3) Auxiliary personnel will be expected to manage traffic, 2 at Carpenter Dam and Arkridge Road intersection; and 1 at Twin Oaks and Arkridge (this individual will float between parking and traffic needs). Garvan staff will train the traffic control team in specific methods needed. The Contractor shall provide (2) 8-seater carts to assist with shuttle services on peak nights. Towing and other vehicle care services to be provided by vendor. Anticipated Non-Peak Nights are as follows: Dec. 1st, 6th, 8th, 13th, 15th, 29th-31st, (eight nights) The contractor will provide six (6) parking lot crew members, including one (1) supervisor. Parking Crew will be trained by Garvan Woodland Gardens The parking crew is expected to maintain parking needs without additional Garvan employees. Garvan Security officers will be stationed at the front entry plaza and in the parking lot to assist as needed. A golf cart will be provided by Garvan Gardens. Towing and other vehicle care services to be provided by vendor.
