Specifications include, but are not limited to: The Time Clock System must work as an integrated system. Items not fully integrated will be created and maintained by software provider. a) An important component of the time clock system is the monitoring of time and attendance. The system needs to be capable of core time and attendance calculations, provide for multiple methods of time capture that are user friendly and intuitive, and provide real-time accurate time and cost allocation capabilities for all employees that float between cost centers and business units. In addition, it must also accommodate the complexities of various pay rules and transition types. b) Additionally, the time and attendance component need to have the ability to track time spent on specific productive (work) activities as well as non-productive (paid time off, education, orientation, etc.) activities. It needs to allow for the creation of custom tasks to track and report on. The system needs to provide accurate calculations for wages consistent with pay rules and regulations for all categories of employees (exempt or non-exempt) and special pays. Time calculations must combine times from all work locations and from all positions to accurately determine overtime. The system must provide a user friendly and intuitive process for all timekeepers to review and approve time entries and calculated totals on an “on demand” basis and to correct calculated totals at any time during the pay period. c) The time clock system should address scheduling and staffing needs. The core scheduling functionality should be user friendly and intuitive. It should provide real-time data, including recorded entry (punch) times and employee hires/transfers/terminations, as well as historical data. Terminated employees should be made inactive from all aspects of the software immediately upon termination. The system should accommodate archiving of old data and hiding it from current view. Different systems may have different needs from the time and attendance component to the scheduling component. Therefore, it needs to be capable of same-day multiple assignments, concurrent as well as distinct/singular assignments, multiple job codes, and accurate automated labor distributions. This real-time capability needs to accommodate employees that float between cost centers or business units, with clear delineation of employees with different funding sources such as grants...
