1.1 Background. In the aftermath of a major disaster, the City seeks to protect its interests by securing the services of a qualified disaster recovery consultant as outlined in the following scope of work. The City recognizes that its facilities or operations are damaged and disrupted by a major disaster, and its existing employees and systems need assistance with necessary disaster response and recovery work. In order to ensure a rapid recovery and post disaster redevelopment process, the City will require the services of qualified, experienced professionals to manage state and federal grant management processes. 1.2 The qualified service provider will provide experienced personnel and resources to complete all required and requested activities listed here within. 1.3 Applicants Briefing and Kick-Off Meeting. Attend meetings with all applicable State and Federal agencies including applicant briefings, kick-off meetings and project specific discussions. 1.4 Technical Assistance. Provide general financial management advice and assistance, including, but not limited to: Develop and support the ongoing activity of a disaster recovery team to manage the FEMA Public Assistance (PA) process; Provide advice as to the disaster recovery team as appropriate and participate in meetings; Provide advice as to the eligibility of facilities, work, and costs and develop justifications for presentation to the State of Arkansas and FEMA with regard to any issues which may arise; and Briefing purchasing, contract and department personnel on requisite / purchasing procedures and documentation. 1.5 Correspondence. Prepare correspondence to the State of Arkansas, FEMA and other agencies on behalf of the City as necessary; Prepare a program management plan; Prepare periodic reports to the City as to the status of grant management progress and participate in all status meetings. 1.6 Inspection / Damage Assessment. Inspect disaster related damage to eligible facilities, identify eligible emergency and permanent work (Categories 1.3 through 1.9) and review records of emergency expenses incurred by the City. 1.7 Document. Ensure all eligible damages have been quantified and presented to Federal Inspectors / Project Officers. 1.8 Financial Tracking. Categorize, record, track and file costs on approved forms in support of the financial reimbursement process. Communicate with City Departments on a daily basis and maintain an up-to-date database of eligible labor, equipment, and materials costs as reported on Event Activity Tracking Forms to prepare daily reports to City management. 1.9 Financial Management. Assistance in requesting Immediate Needs Funding or Grants Based on Estimates; Development and tracking of plans for Cash flow management and disbursements by State / FEMA; Insurance evaluation, documentation adjusting and settlement services; Tracking project progress, expenditures, reimbursement requests and receipts. 1.10 Project Worksheet. Prepare Project Worksheets for Categories 1.3 through 1.9 for review by FEMA and the State ensuring that the scope of work is accurate and comprehensive, estimates are accurate, expenses are eligible and documented, and that projects are categorized as small or large in a manner that ensures prompt and sufficient reimbursement to the City; Attend all meetings with the City, State and FEMA (and / or other Federal agencies) to negotiate individual Project Worksheets as needed. 1.11 Repair and Restoration. Review the scope of work and bidding procedures of proposed damage repair / reconstruction work for compliance with FEMA requirements. 1.12 Documentation. Support departments with organizing reimbursable expenses.