Specifications include, but are not limited to: Contractor shall provide procurement support services as assigned by DHS. Primarily, assignments may include, without limitation: requirements gathering, documentation development, assistance with evaluation process, negotiation support and legislative review support, and expert testimony in the event of a protest or litigation. Additional deliverables may be identified based on the needs of the project and shall be delivered by Contractor. Under the supervision of OP, Contractor shall facilitate the procurement process for the identified projects by: A. Coordinating activities with DHS stakeholders throughout the project. As warranted, DHS will provide information, contacts, and materials specific to projects for supporting tasks. B. Assume the role of the main procurement advisor and administrator for the agency to work with OP to ensure that contract(s) are awarded in accordance with the Arkansas State Procurement Laws and Regulations as well as DHS policies. C. Ensure timely completion of procurement milestones throughout the procurement process. D. Act as a point of contact for all parties involved in the procurement process as well as providing any communications, draft documentation, or reports to identified parties. 1. Contractor and staff must use DHS enterprise software for project functions including without limitation: DHS SharePoint, Outlook email and calendar scheduling, and SharePoint authoring and file sharing functionality. 2. For DHS to maintain FOIA compliance, Contractor shall not use its corporate or private email for any communications related to DHS project(s). 3. Contractor and subcontractor(s) are prohibited from storing any data included in this IFB at a site, inclusive of cloud storage, outside of the Continental United States. 4. Contractor shall organize, coordinate, schedule, and participate in internal and external stakeholder meetings and events. 5. Contractor shall use DHS Sharepoint for all project document drafts. 6. Contractor shall prepare and distribute reporting on project progress and open/closed action items. 7. Contractor shall record and distribute all meeting/discussion notes.
