1. Receptionist Duties: a. Serves as the office receptionist; greets visitors, answers the main telephone line, refers general and specific inquiries to the appropriate staff members or proper agencies while providing basic information as necessary; and b. Receives incoming mail/email and inputs all into a tracking system. 2. Secretary and Administrative Support Duties: a. Reviews and proofreads documents for proper format, grammar, and spelling; b. Finalizes correspondence/documents; c. Coordinates meetings and takes meeting minutes; d. Files, makes copies, faxes and collates materials as necessary; e. Maintains supervisor’s calendar, daily schedule and any weekly or monthly meetings; f. Assists the HCDA Executive Secretary in preparing for monthly board meetings; and g. Performs other duties as assigned or necessary. 3. Minimum Requirements: a. High school diploma; b. Mandatory Work Hours: Monday through Friday, 7:45 AM – 4:30 PM; c. Clear communication skills, both written and verbal; professional attitude; d. Proficient in Typing and Microsoft Office Suite (Outlook, Word, Excel, Access); and e. Ability to organize, multitask, prioritize work, work independently and use critical thinking.
