Specifications include, but are not limited to: Provide live streaming via internet, and digital recordings, of periodically scheduled Land Matters Meetings (LMMs) held by the Hawaii Department of Transportation. 1. Pre-Production: ⁃ Coordination with HDOT to understand the specific requirements and schedule for each meeting. ⁃ Site visit(s), as needed, to assess technical needs and setup logistics. 2. Production: Camera Operations: ⁃ Provide and operate professional cameras for high-quality video recording. ⁃ Multi-camera setup to capture various angles, and live-on-screen graphics, to ensure comprehensive coverage of the meetings. Audio Management: ⁃ Setup and management of microphones and other audio equipment to ensure clear sound quality within the meeting room, to attendees joining the meeting virtually, and to the general public and others who may be viewing the proceedings online. ⁃ Monitoring and adjusting audio levels during the meetings. 3.Post-Production ⁃ Editing and processing recorded footage for archival and future use, if and as needed. ⁃ Contractor will provide HDOT with a complete recording of each produced meeting in the desired format, and, on behalf of HDOT and if so desired, submit those recordings to the Hawaii State Archives. ⁃ Management of any additional post-production needs requested by HDOT. 4. Technical Support and Training ⁃ On-site technical support during meetings to handle any issues related to audio, video, or streaming. ⁃ Training for HDOT staff on basic technical operations, if needed, including handling of microphones and the use of Zoom or any other virtual online platform.
