Specifications include, but are not limited to: PHASE I - WELL EVALUATIONS The selected Consultant will provide well evaluations for the three (3) wells referenced above. The evaluations should include, but not be limited to, the following: • Review the 2019 Well Evaluation Report and the 2021 Groundwater Well Program Report. • Verify and make recommendations on best option to rehabilitate, redrill, or replace wells. • Determine if the permitted capacity can be increased. • Perform groundwater sampling to assess water quality. • Develop any treatment options needed to compile with water quality standards. • Develop conceptual well site plans. • Provide conceptual cost estimates to develop the wells as viable water resources and on-going operation and maintenance costs. • Determine the pipeline sizes and lengths required to connect the wells to the new groundwater well treatment facility located at the northeast corner of W. Sack Drive and N. 64th Drive. PHASE II – DESIGN SERVICES The following information is a general description of the design and construction administration services required for this project. The services listed may include, but are not limited to, the following: A. General project administration services include: 1. Coordinating with the City Engineering and Water Services departments, and others as required (Project Team) during all phases of the project. 2. Conducting project meetings as necessary to maintain the project budget and schedule, chairing periodic regular meetings and any additional meetings as required or requested by the City, setting agendas, and preparing and distributing meeting minutes. Meetings under basic services may include: a. Meetings with the Project Team and other various city departments, as necessary. b. Meetings required to obtain permitted plans. c. Meetings with public utility companies. d. Coordination meetings with ADOT, if required. e. Meetings with general public, property, and business owners, etc., if requested by the City. 3. Coordinating with private, public and City utilities (i.e., APS, SRP, Century Link, Southwest Gas, Cox Communications, City Information Technology Department, Water and Sewer Services Department, etc.) regarding standard technology and utility issues and incorporating pertinent information in the plans. 4. Submitting and retrieving all required documents to/from the various required reviewing agencies. 5. Preparing and maintaining a project schedule after meeting with the designated City Project Team. Determine appropriate submittal deadlines and coordinate project submissions. The Consultant will be responsible for the master scheduling through the assessment and design phase. The master scheduling will be the contractor’s responsibility once construction activities begin; however, it will be the Consultant’s responsibility to review and comment on all project schedules and schedule information. 6. Obtaining all federal, state, county, local and utility approvals required for permitting purposes for the design of the project. The Contractor will be required to obtain the necessary permits associated with construction, including City Building Safety permits, NPDES, and others. As the project progresses, the Consultant shall timely furnish to the City copies of all communications between the Consultant and all respective agencies or departments and all approvals and permit approvals for the Project. 7. Submitting a written monthly progress report to the City and Project Team during the entire period of the project, through the assessment, design, and construction phases. The monthly progress report will include an updated monthly project schedule and project status information, as well as a monthly cash flow schedule for all phases of the project. a. Project Schedule: The Consultant shall prepare a significant event calendar. The initial schedule should show the original start date with initial completion date as references. A copy of the original overall schedule shall be submitted at the project kick-off meeting. The Consultant shall update the schedule monthly to keep it current showing comparison with the Baseline/Target schedule. The construction schedule will be the responsibility of the Contractor after the Contractor is issued the construction notice to proceed by the City. b. Invoices and Progress Reports: The City will approve the format for invoices and progress reports. Invoices will be submitted using the City’s online SmartSheet application no later than the 25th day of the month. The invoices will be consistent with the project tasks, project schedule, fee proposal, and cash flow schedule. The invoice will identify the contract number and include the amount for each work task and man-hour level of effort identified in the approved fee proposal. The total invoice submitted shall be less than or equal to the task percent complete with the associated cost. The invoice will show the amounts previously billed, the amount due for the current period and the task remaining balance. The monthly progress report will be submitted to the City’s Project Manager the same time the monthly invoice is submitted. Non-response to this requirement could delay payments to the Consultant. c. Cash Flow Schedule: The cash flow schedule will provide information to the City regarding future funds needed to complete the project. It is the responsibility of the Consultant to submit the project life cycle cash flow spreadsheet monthly. Non-response to this requirement could delay payments to the Consultant. The Consultant will be responsible for the cash flow schedule through all phases of the project, including design and construction administration phases. The Consultant will collect or estimate the cash flow information from all the parties involved in the project (e.g., consultants, design consultants, engineers, construction contractors) and will combine this information using the Excel four (4) page workbook provided to the Consultant by the city. The Consultant will need to obtain the cash flow information from the Contractor and coordinate this information into the overall cash flow information. The Consultant will complete the applicable four (4)- page worksheet and send it electronically to the Project Manager. 8. Providing a detailed phasing plan, if appropriate. The functionality of the existing water distribution network must remain fully operational. The Consultant will develop a phasing plan that will maintain the required services so that current operations continue to function during all phases of the project. Phasing plans will be incorporated in the final documents. 9. The Consultant will be responsible for the detailed preliminary construction cost estimates. The detailed preliminary cost estimates will include all costs associated with the new improvements, including construction, soft costs, and all other associated costs.
