1. Printing requirements (approximate): a.) Real Estate Tax Statements – 75,000 b.) Personal Property Tax Statements – 50,000 c.) Merchant Tax Statements – 2,000 d.) Delinquent Tax Statements, real estate and personal property – 18,000 e.) Single page tri-fold inserts – 15,000 f.) Paid Tax Receipts – 90,000 g.) Blank Paid Tax Receipts – 50,000 h.) Duplicate Statement blanks – 50,000 i.) Return Envelopes – 110,000 j.) Statement Mailing Envelopes – 110,000 k.) Paid Receipt Mailing Envelopes – 90,000 2. Specifications for printed items: a.) Real Estate Tax Statements: 8 ½” x 11”, 3-color over 1 color, printed on both sides, with 1 horizontal perforation, #60 white paper. b.) Personal Property Tax Statements: 8 ½” x 11”, 3-color over 1 color, printed on both sides, with 1 horizontal perforation, #60 white paper. c.) Merchant Tax Statements: 8 ½” x 7”, 3-color over 1-color, printed on both sides, with 1 horizontal perforation, #60 white paper. d.) Delinquent Tax Statements: 8 ½” x 11”, 2-color, printed on both sides, with 1 horizontal perforation, #70 white paper e.) Single page tri-fold inserts: 8 ½” x 11”, #70 color paper, 1-color print f.) Paid Tax Receipts: 8 ½” x 3 ½”, 3-color print, #60 white paper g.) Blank Paid Tax Receipts: 8 ½” x 3 ½”, 3-color print, #60 white paper h.) Duplicate Statement blanks (Exhibit H): 8 ½” x 3 ½”, 3-color print, #70 canary yellow paper i.) Return Envelopes (Exhibit I): #9 regular envelope, 24# white wove, 1-color print, both sides j.) Statement Mailing Envelopes (Exhibit J): #10 standard letter, 1 left window envelope, 24# white wove with inside security tint, 1-color print k.) Paid Receipt Mailing Envelopes (Exhibit K): #10 standard letter, 1 left window envelope, 24# white wove with inside security tint, 1-color print 3. Mailing schedule and deadlines: Franklin County Collector’s office will provide specific mailing dates and approve all schedules for production of statements and receipts prior to start of project. Proofs must be provided and approved prior to mailing. Data files may be provided up to ten (10) business days prior to vendor’s start of print production. (approximate dates and quantities, subject to change) Upon completion of S.F.T.P. – test files can be submitted for data processing tests October – delinquent files received by vendor October (second to third week) – current tax statement files received November 1st mail drop – ALL Real Estate, Personal Property and Merchant Tax Statements Weekly paid receipt drop, starting third week of November, file received Monday, receipts go out same week Friday March 1st – delinquent files received March 15th mail drop – second round of delinquents, Single page tri-fold inserts added for real estate delinquents only Blank documents on an as needed basis quantity per 1,000
