Specifications include, but are not limited to: 1. All tournaments shall play on Friday (5 pm to 10 pm), Saturday (8 am to 10 pm) and Sunday (8 am to 10 pm) or as noted on the attached Schedule of Fees. a. Bidder shall provide an estimated number of teams with the organization’s bid price per game. b. The successful bidder will be responsible for the full amount proposed, regardless whether all the dates/times are utilized. c. For larger multi-day requested events, the bidder may request additional days during the week as a part of the proposed bid. To increase the likelihood of bid acceptance, please factor in the need for these additional days into your base bid proposal. d. Park hours are from 6:00 AM to 11:00 PM. No games scheduled after 9:00 PM unless prior approval by SCP+R. A one-hour grace period will be provided to tournament providers to account for games running long. For example, if the day’s schedule has games ending by 10:00 PM, you will have up until 11:00 PM to finish at no extra cost. 2. The primary tournament location is the Bettis Family Sports Complex located at 3025 SE Croco Rd which includes the following fields identified in the attached map: a. Pee Wee 1 (Quad): 240’ center field b. Pee Wee 2 (Quad): 240’ center field c. Harold North (Quad): 260’ center field d. Jim Parrish (Quad): 260’ center field e. Jerry Robinson (JR – Big Field): 400’ center field f. Parrish Family (Pony – Big Field): 380’ center field 3. A secondary location is available at the Shawnee North Complex. For larger requested events, the bidder may request additional fields as a part of the proposed bid. To increase the likelihood of bid acceptance, please factor in the need for these additional fields into your base bid proposal. County reserves the right to move games to alternate facilities if deemed necessary. All other booking of these facilities will take place outside of the bid process. a. Shawnee North Field #1: 300’ center field b. Shawnee North Field #2: 300’ center field c. Shawnee North Field #3: 300’ center field d. Shawnee North Field #4: 250’ center field
