Phase I Services (Schematic Design, Cost Estimating and Materials Required for a Bond Vote in March of 2025): A. Meet with the Town Office Committee and Town Office Staff to reach a thorough understanding of the project. B. Provide schematic design alternatives and present to the Committee a complete schematic design from selected alternatives. Prepare presentation materials to assist the Committee in building public support for the project and securing the bonding needed to complete the project. Provide an independent, detailed cost estimate for construction as well as anticipated soft costs for the project in order to determine the level of funds needed to complete the project. Provide colored renderings of design mounted for presentation for public outreach meetings. C. Provide support to the Town in securing bonding for the project (materials, meetings, presentations). D. The scope of services for Phase I will be paid with a regional planning grant awarded to South Hero. Phase I services are limited to $20,000. Phase II Services (Design Development, Bid Documents, Bidding and Construction Administration Services, To be award upon successful project funding): A. Prepare design development, construction drawings, and contract documents based on the program and approved schematic design. B. Meet as often as needed with the Committee and Town staff. Prepare project plans, manuals, and bid specifications for construction. C. Assist board in selecting a list of qualified bidders (or Construction Managers) for the general construction of the project. D. Issue bid documents and solicit bids from general contractors, assist board in selecting general contractor (or Construction Manager) for project. E. Support construction of project by providing construction administrative services during construction F. Coordinate with Contractor(s) in observation of the construction work, preparing change orders, and reviewing applications for payment. G. Provide direction and clarification as needed to the general contractor (RFI'S). H. Review and approve submittals. I. Visit the site periodically for review of the work and to meet with the owner and contractor. J. Prepare the necessary punch list and project closeout documents. K. Monitor and facilitate corrective actions by those responsible on project warranty items.
