Through this RFP, the Department is seeking to establish a database and management system for the administration of GA benefits. The Department anticipates the GA management platform will include two (2) development phases. Development Phase One will digitize the process from Applicant eligibility determination onward and will include: Input of Applicant data (including household member data). GA budget and total GA benefits calculation. Input of actual voucher expenditures and electronic generation of vouchers. Electronic preparation and submission of voucher reimbursement invoices from Municipalities to OFI. Online review and approval of voucher reimbursement invoices by OFI. Completion of Phase One would allow Municipalities to populate a database of all Applicants and voucher expenditures, which can then be searched by GA Administrators Statewide to determine benefits that an Applicant is currently or has previously received in any Municipality, including the information currently available in the “GA Portal” (from ACES). Development Phase Two will digitize the GA application process and submission of the application to the Municipality and will include: An online, public-facing GA application, with online submission of GA applications (and supporting documentation) to the Municipality. Document management and document repository for all GA applications. A work queue for GA Administrators to receive and review GA applications and supporting documentation. Import of online GA application data, following GA Administrator review and approval, into the GA budget calculation and benefits determination process.
