1. Grants Management • OGR sub-recipient grant conditions to be signed and dated by authorized official at the time of the award. 4 • The submission of satisfactory and timely progress reports and quarterly financial reports with all required back-up documentation. • The identification of a project director, their contact information, roles, and responsibilities as they relate to the project. • Cooperation during OGR monitoring endeavors, including but not limited to site visits and desk reviews. • All costs paid with grant funds are direct and specific to the implementation of the funded project. 2. Procurement • Subrecipients choosing to further subgrant all or any part of the award to an implementing agency or an independent contractor shall enter into a written contract or memorandum of understanding (MOU) with the implementing agency or independent contractor. At a minimum, the contract or MOU shall include the provisions of the OGR standard subgrant conditions and must explicitly outline the expected deliverables, timeframes/hours, and rates. A copy of the contract or MOU must be submitted to OGR. • Procurement of services, equipment, and supplies must follow M.G.L. Ch. 30B for local units of government and nonprofit entities and Operational Services Division (OSD) Purchasing Guide for state agencies. Local units of government must ensure that subcontracts with private organizations have provisions ensuring any goods and services provided by the subcontractor are consistent with M.G.L. Ch. 30B procedures. 3. Reporting Alleged Waste, Fraud and Abuse • It is the responsibility of the subrecipient to report alleged fraud, waste, or abuse, including any alleged violations, serious irregularities, sensitive issues, or overt or covert acts involving the use of public funds in a manner not consistent with statutes, related laws and regulations, appropriate guidelines, or purposes of the grant. Reports may be made to the Massachusetts Inspector General or State Auditor.
