A. All personnel are required to be employees of the Contractor. No contract or day laborers are permitted. B. No subcontracting is permitted under this Contract without prior written permission from the Housing Department. C. The Contractor shall be responsible for the furniture, boxed items, electronic equipment, small household appliance, artwork, equipment, and all other items when they are released by the Housing Department to the Contractor for moving under the Contract. D. All computer and electronic equipment shall be transported in a manner that provides protection from damage, moisture, dust, and shock related movement. E. The Contractor shall make the following preparations for the move of personal computers, electronic item and any other miscellaneous peripheral devices or propose an alternate method and seek Housing Department approval for each move: 1. The residents will disconnect all cords, wires, etc., from device and wall outlets and leave them adjacent to the electronic device. The Contractor shall pack all cords, wires, mouse, etc., in the same box with the same computer and/or electronic device. Label box with location number. 2. Each monitor shall be packed in a separate box protected from damage. The electronic item, all associated cables, accessories, keyboard, etc., may be packed in the same box. Label box(es) with location number. Contractor shall use their professional judgment in providing appropriate boxes/packaging. 3. At the new location, Contractor is to unpack the monitor, computer and all associated accessories. These items should be placed on work surface in the designated resident location, room, etc. The cables, wires, mouse, keyboard, etc., should be placed on top of or immediately adjacent to the computer and electronic device. 4. All boxes and packing material are to be removed from the site by the Contractor immediately after the items are unpacked by the resident. 5. The Installer is responsible for reconnecting cables, cords, etc. upon request. F. Walk-Through and Building Protection 1. The Contractor shall, upon request from the Housing Department, conduct, coordinate, and document a pre-move walk-through with the Housing Department Move Coordinator to verify pre-existing conditions in and damages to the resident property/items and building at no additional cost to the City. 2. The Contractor shall protect all surfaces (walls, floors, elevators, etc.) from damage by providing adequate building protection as approved by the Housing Department at no additional cost. The Contractor shall notify the Housing Department in writing of any pre-existing damage to furnishings, equipment, surfaces, etc., prior to the move and receive verification from the move coordinator or designee. Once the move is completed the Contractor and Move Coordinator shall inspect for any damage caused by the move. Any damage caused by the Contractor shall be repaired or replaced at the Contractor’s expense and within a reasonable period of time. The Contractor shall assist the Housing Department in developing packing, tagging, and numbering procedures and in the coordination for delivery of boxes, packing, and tagging at no additional cost to the City. G. Settlement of Damage Claims 1. All claims by the City for damaged or lost equipment and furniture must be satisfied within thirty (30) calendar days after the date of the completed move at one hundred percent (100%) of repair or replacement cost. 2. If during a move any of the contents of any carton become dislodged, disordered or disassociated from its original carton/packaging, the Contractor shall reimburse the City at an hourly rate plus materials to reorganize and repack, if required, the original contents. The City may hold payment for the individual moving service in abeyance until all such claims are resolved against the move.
