The System Solution shall, at a minimum: Integrate all aspects of energy and utility management information services, including but not limited to, maintaining accounts, loaded rate billing calculation, interface to meter reading system both manual and automated, customer web access, logging, tracking, reporting, analyzing, and forecasting energy consumption, production, and cost for the UA campus Environment. Be based on proven solutions that use current technologies able to meet UA’s needs. The Respondent’s System Solution shall provide all required hardware and software. Where economically and functionally possible, the Respondent should make use of existing hardware equipment for the operating environment and user access. The Respondent must identify any licensing requirements for the applications and related System Solution tools being developed under this Proposal. Respondents should take into consideration any warranties in effect. The System Solution shall also include, but is not limited to, System Solution maintenance, support, updates, patches and documentation. Provide certain professional services, including but not limited to, project management services, such as planning and executing all phases of the System Solution life cycle. This includes, but is not limited to, System Solution implementation, integration, installation, data conversion, testing, training, documentation, customization and deployment planning and execution. Project management services also include, but are not limited to, a project manager dedicated and available for the entire duration of the project. This project manager shall only be replaced upon approval by UA. Meet the high-level goals which include, but are not limited to the following: Data management Interface with data sources including but not limited to BAS (JCI Metasys, Tridium Niagara) and electricity metering (Schneider PME) Application should be intuitive and easily accessible for UAF users Storage: ability to select what to store, rather than backing up everything Ability to use data compression algorithms to improve data storage requirements on disk, allowing for longer duration of data storage Ability to buffer data, to prevent data-loss, when that data cannot be sent to the historian immediately Support bi-directional data collection and delivery Automatic transfer of data from source(s) to database historian Ability to automatically configure and populate both an asset hierarchy and a tag database Automatically synchronize changes made to tags in data source systems Manage metadata, including asset data used to describe logical or physical data Ability for internal and external users to access systems, for example consultants, commissioning agents, students, etc. Support configurable access to control system devices and automation protocols Support manual data entry through a user-friendly software application or through a software application programming interface User-Defined KPI Reporting and Customizable Dashboarding Provide customizable reports on historical trends Provide actionable information that would enhance and improve business decision making View and track Energy Usage & Cost vs. Weather View and track Energy Usage & Cost vs. customizable Benchmark Electricity: Demand (kW) tracking for ratchet and demand management Reporting tools capable to track and report on GHG Emissions Display customizable public facing dashboard to allow broader range of users to access system data Utility Accounting Provide reporting tools to support business model Support Ad-hoc reporting with ability to build custom reports based on user requirements Simplify and automate loaded rate chargeback business model Facilitate the analysis and processing of utility invoices Maintain list of accounts, groups of accounts, internal chargeback numbers (Worktags), and chargeback rates Maintain list of buildings, groups of buildings, and related attributes such as square footage, construction / acquisition year, ownership, location in degrees latitude and longitude Track billing determinants from an invoice; electricity base rates, fuel factor, gas rates, water sewer, etc. Streamlined process of transferring submeter data and monthly mail-delivered utility billing data into system for tracking and accounting Support scanning and OCR of paper bills to input to database Support internal accounting such as allocating cost or usage to various cost centers Ability to forecast spend based on historic data, inputs to seasonality factors, change in prices due to major cost drivers/underlying commodities and business conditions The successful Respondent shall assume, at a minimum, responsibility for a fully deployed and operational System Solution that includes, but is not limited to, project management, installation, data conversion, implementation, training and support that meets the specifications of this RFP.
