The State is committed to effective fiscal management and accountability. To that end, the State seeks proposals from qualified vendors to act in the capacity as a Fiscal/Employer Agent (F/EA) service (also called a Fiscal Intermediary Service Organization [FISO] or Financial Management Service [FMS]) for participant and surrogate directed services. Any prospective vendor must demonstrate the ability to function in Vermont, serving a complicated mix of programs with a relatively small number of participants per program. The F/EA shall provide a secure payroll service for individuals authorized by the State to receive services from Developmental Disabilities Services (DDS), Children’s Personal Care Services (CPCS), the Attendant Services Program (ASP), the Brain Injury Program (BIP) or the Choices for Care Long Term Care Medicaid (CFC) (including the Flexible Choices [FC] option and the Moderate Needs Group [MNG]). The F/EA shall enroll in payroll services participating employers and employees associated with these programs. The F/EA shall also make miscellaneous payments for non-payroll goods and services (e.g. health club memberships, yard and home maintenance, cab rides, etc.), pay all employment-related taxes for participating employers and employees, and make direct cash payments to participants as directed by the State. In conjunction with appropriate state agencies, community agencies and service provider agencies, the F/EA shall provide support and assistance to participants of these programs to assist employers and employees with the administration of required employment documentation. At a minimum, this includes the completion of the enrollment and payroll documents necessary for each participating employee, ongoing required paperwork, and other related services as needed and agreed upon within the contract. The F/EA shall meet all applicable state and federal requirements for payroll agents and fiscal intermediaries. The F/EA will be responsible for maintaining a secure system for all data obtained and utilized in the secure payroll service and for required verification data. The F/EA shall provide an Electronic Visit Verification (EVV) system that is compatible with the State’s EVV and claims payment systems.
