2.1.1 The contractor shall provide janitorial services and shall provide any required supplemental services for the Office of Administration, Division of Facilities Management, Design and Construction, (hereinafter referred to as the “state agency”), in accordance with the provisions and requirements specified herein, for the following building: a. 209 E Washington, Lancaster, Missouri 2.1.2 The contractor shall provide the janitorial services for the total square feet of the buildings as indicated in the Background Information section of this document. a. The contractor shall agree and understand that the state agency may add or delete buildings located in Lancaster, MO area at any time during the term of the contract, thereby increasing/decreasing the cleanable square footage of the building(s). b. The contractor shall agree and understand that the state agency may add or delete areas of the building(s) at any time during the term of the contract, thereby increasing/decreasing the cleanable square footage of the building(s). c. Any added or deleted buildings or areas for which the contractor shall provide services shall be made by an amendment to the contract issued by the Division of Facilities Management, Design and Construction at least thirty (30) calendar days prior to the contractor beginning/discontinuing janitorial services at the additional/deleted building or areas. 1) Immediately following receipt of the written notification of an additional building, the contractor shall notify the state agency if the contractor is not able to provide janitorial services for the identified building. d. The contractor shall begin/discontinue providing janitorial services on the date specified by the state agency. e. The contractor shall provide janitorial services for any additional buildings or areasin accordance with the same terms, conditions, and pricing stated herein. 2.1.3 The contractor must perform all services as required herein in a consistent manner satisfactory to and acceptable by the state agency in order to provide a clean and sanitary environment for the building, the building’s contents, building’s tenants, and the general public. a. Tenants of the buildings may change at any time during the term of the contract. 2.1.4 Unless otherwise stated herein, or if other days or times are approved by the state agency, the contractor shall perform the Daily, Weekly, Monthly and Semi-Annual tasks at the frequencies directed below. However, depending on the effective date of the contract and the condition of the building(s), the state agency may waive the requirement for performing the Semi-Annual task for the first six (6) months of the original contract period only. a. Daily Task shall be performed two (2) days per week, Monday through Friday. b. The Weekly tasks shall be performed at one (1) day intervals. c. The Monthly tasks shall be performed within the first ten (10) workdays of every thirty (30) day interval. d. The Semi-Annual tasks shall be performed once every six (6) months within the first ten (10) workdays of the sixth month. 1) The state agency shall notify the contractor of the specific schedule for the contractor to perform the Semi-Annual tasks. e. Prior to performing any of the Monthly and Semi-Annual tasks required herein, the contractor shall notify the state agency at least 72 hours in advance in writing of the anticipated beginning and completion date of each required task. f. The contractor shall resolve any task determined in writing by the state agency to be substandard, deficient, or incomplete. g. Upon successful completion of the Weekly, Monthly, and Semi-Annual tasks, the contractor shall receive written approval from the state agency. h. The contractor must complete the Cleaning Checklist (Attachment #2) at the completion of each service task. The contractor shall maintain a copy of the Cleaning Checklist in a location easily accessible to the state agency to review. i. The contractor must follow-up with a written notice of the satisfactory completion thereof and shall obtain the written approval of each task from the state agency. The notification shall hereinafter be referred to as the “task schedule notice”. 2.1.5 Unless otherwise specified herein, the contractor shall furnish all material, labor, equipment, supplies, and cleaning products necessary to perform the services required herein.
