1. Project Kickoff a. Conduct a stakeholder meeting to present the project timeline and desired outcomes. The overall project timeline requires complete implementation of the land use plan, zoning, and subdivision regulations by May of 2026. The Land Use Planning Phase should be completed within 12 months. b. Form a steering committee, comprising key stakeholders representing diverse interests in the City, to make recommendations to the Interim Planning Commission on the elements of the Land Use Plan and Future Land Use Map and help guide the planning process. This committee can be comprised of staff representatives, local officials, Task Force members from the study area, and the public. 2. Public Participation and Engagement a. City staff has developed a Public Participation Plan. The consultant will need to prepare a project specific outreach plan that is consistent with the City’s PPP. The consultant’s strategy must allow for a final delivery which includes a complete log of all public engagement and comment for the duration of the project. b. Conduct and analyze a series of community workshops, open houses, and focus group discussions to gather ideas, concerns, and suggestions. Open house or meeting presentations should be recorded and be included on the website for public view. c. Create a dedicated project website for the benefit of the public. Facilitate online surveys, mapping or other tools and utilize social media platforms to gather public opinion and increase engagement. d. Maintain transparency by sharing project progress, findings, and meeting minutes on the dedicated project website and through regular communications. 3. Visioning a. Utilizing the Interim Planning Commission, steering committee, community stakeholders, and public engagement to formulate a vision statement to guide the development of the plan.
