A. Initial Meeting with Consultant and REEP Coordinators. 1. Following the selection of consultant, the City will schedule a 1.5‐hour meeting with the consultant. This meeting will review project objectives and discuss details of the scope of services and deliverables. B. The Consultant will conduct Editorial Management of Stream Team Newsletter 1. Edit and proof content provided by REEP coordinators and guest writers for four 2025 quarterly newsletter editions (spring, summer, fall and winter), and four 2026 quarterly newsletter editions (spring, summer, fall and winter). Editorial management will involve the following: • Plan and execute publication schedules. Send outlook calendar due date reminders each year to REEP coordinators. • Review list of potential articles and compare to recent past issues to avoid repetitiveness. • Review newsletter article spreadsheet in Teams and coordinate with content providers to ensure article topics and length are appropriate, representative, and relatable to diverse communities within Thurston County. • Solicit calendar items from coordinators and compile quarterly calendar of events. • Suggest edits using Plain Talk principles to reduce complexity/jargon, increase readability/interest for audience. Ensure 8th grade reading level and alt text for images are provided. • Using the Stream Team News Style Guide Templates, edit article submissions for grammar and style consistency. • Coordinate and communicate with graphic designer and content providers to ensure text and image deliverables and successive editing/comment rounds meet scheduled deadlines. • Send the final newsletter PDF to the jurisdictional coordinators and publish to the Stream Team Website. E‐mail subscribers highlighting the new newsletter edition; include a link to the newsletter on the Stream Team website in the email. • Identify articles of interest for graphic designer to link to website resource library. • Update newsletter article tracking sheet as appropriate in Teams Newsletter Tracking Sheet folder. • Align newsletter articles and social campaigns/messages for increased impact
