Task 1 – Project Management The Consultant shall manage sub-consultants on the team, directing the flow of information between the Consultant team members and the City’s project manager. Monthly billing and status reports will be clearly presented in an organized manner, with costs distributed among tasks and funding sources. The Consultant shall provide services including the following items: 1. Organize and conduct kick-off/ project planning meeting at City Hall (can be virtual meeting). 2. Prepare and provide updates as needed to the Project schedule. 3. Organize, lead, conduct, and provide meeting summaries for Project meetings twice a month throughout the project. 4. Prepare materials for (including meeting summary), lead, participate in a minimum of up to three public in-person and online engagement or open-house meetings in Wilsonville, particularly making sure to schedule these with the Charbonneau Country Club. The first should be intended to gather information to understand community needs and preferences. The information will be used to develop pathway concepts and alternatives. A second should be intended to share pathway concept recommendations and receive feedback from the community. A possible third meeting may be needed to fine tune community feedback and exchange ideas and draft recommendations. Unique ways to meet up with the pathway users and receive their input are welcome. 5. Prepare materials for and participate in two City Council meetings. 6. Coordinate other members of the Consultant team. 7. Provide exhibits, maps, figures, as needed and required. 8. Communicate clearly and regularly with the City’s project manager. 9. Submit monthly invoices/payment requests with costs separated by task.
