The Town of Hamden seeks proposals from qualified vendors to provide state-of-the-art Land Records Management Software solution. This system should enhance operational efficiency, data accuracy, and public accessibility. The new software will replace the current system as the existing contract nears its end. Our objective is to secure a modern, integrated solution that meets the highest industry standards and supports various departmental needs, including land records management, dog licensing, vital records, indexing services, and e-recordings. 3. Scope of Work • Software Requirements: o Comprehensive Land Records Management: Deed/map recording, indexing, searching, and archiving. o Dog Licensing: Efficient management of dog licenses, including issuance, renewal and tracking. o Vital Records Management: Handling of birth, death and marriage records, with secure access and the retrieval features. o Flexible Searches: Perform comprehensive and tailored searches with ease. o Efficient Indexing Process: Streamline your indexing workflow for maximum efficiency, supporting diverse document processing needs for scanning and indexing to eRecording. o Easy Integration: Seamless integration with existing systems and workflows. o Work Dashboard: Manage task efficiently with a customizable, intuitive dashboard. o Intuitive Interface: Enjoy an easy to navigate interface that offers 24/7 access. o Customizable Workflows: Adapt to various documents processing needs, with the ability to configure workflows to support different processes. Ability to scan other documents (i.e. maps/vitals). o Instant Online Delivery: Enable digitally certified documents to be delivers electronically in real time. o Secure Public Access: A portal for public record search, retrieval, and payments. o Multi-Department Access: Customizable access for assessors, the town attorney, tax office, engineering and other departments. o Regulatory Compliance: Adherence to state and federal regulations. o Security Features: Encryption, user authentication, and audit trails.
