3.3.1. The purpose of this solicitation is contract with a multi-disciplinary Consultant team to provide complete preliminary and final construction documents that will include construction plans, specifications, permitting services, cost estimates and bid schedules for the project. The redesign project encompasses approximately 3000sqft of clinic space. The scope within the space includes the following: a. New reception area b. New retail pharmacy c. New office spaces – remodel of existing exam rooms It is expected an architectural firm would be the lead consultant. The team would include expertise in healthcare, structural, mechanical, electrical and plumbing. A detailed map of the intended construction is attached to this RFP. As part of the design services, the Consultant will manage and schedule the work of the Architect and all of their consultants, and coordinate its services with those services provided outside this SOW, including: Surveying, geotechnical engineering, Master Plan updates or design, and landscaping design. Task 1: Project Management & Coordination a. Designate and Coordinate the consultant team b. Schedule, prepare, attend and document project team meetings. A project kickoff meeting will be held as needed and will include the Project Manager, County Staff and other project stakeholders. c. Prepare a detailed schedule showing all major tasks, meetings and review milestones. d. Prepare progress billings and submit to the County for approval and payment. Consultant Deliverables: Project design schedule within (7) business days of Notice to Proceed. Submit in PDF format to the County Project Manager (CPM); monthly progress billings; project team meeting minutes. Task 2: Project Programming a. Lead meetings with Health Centers’ staff and other County staff to identify all necessary project program components. Keep the County informed on issues, decisions and impacts. b. Develop the design and space criteria for the clinic based off of information provided by the staff. Consultant Deliverables: Program documents, floor plans and site plans Task 3: Schematic Design (SD) & Design Development (DD) a. Develop Design drawings based off of programming documents and Owner design criteria. Provide documents at end of Schematic Design for the County to review and approve. b. Lead design meetings with Owner and consultants to keep the team informed on issues, decisions and impacts. Consultant Deliverables: Schematic Design (50%) documents Task 4: Construction Documents (CD) and Bid Assistance: a. Provide completed Construction Documents including drawings and specifications and any technical reports. b. Provide bidding assistance, including responding to questions from potential construction contractors and suppliers to the County about the Plans and Specifications during the bidding process, and completion of any addendums necessary to clarify documents. Consultant Deliverables: Construction drawings, specifications and technical reports. Task 5: Permit Coordination a. Research and document zoning and jurisdictional requirements. b. Participate in meetings with all authorities as necessary to provide a comprehensive perspective of jurisdictional requirements. c. Submit permit documents necessary for approval by the appropriate authorities having jurisdiction over the project. d. Respond to plan review comments. Consultant Deliverables: Permit documents, plans and specifications Task 6: Construction Engagement & Project Closeout a. Review design submittals for conformance with construction documents. b. Review and respond to Requests For Information (RFI) from the General Contractor (GC). c. Make job site visits to observe GC’s conformance with the construction documents. d. Attend project meetings led by the GC. e. Develop and participate in Project Closeout process with GC and Owner.
