Disaster Debris Monitoring Services The selected firm will be expected to provide disaster debris monitoring services to include debris generated from the public rights-of-way, private property, drainage areas, waterways, and other public, eligible, or designated areas. Services may include but are not limited to: Coordinating daily briefings, work progress, staffing and other key items with the County. Scheduling work for all team members and contractors on a daily basis. Hiring, training, scheduling, and managing field staff. Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets FEMA eligibility guidelines. Assisting the County with responding to public concerns and comments. Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. Entering load tickets into a database application. Digitizing of source documentation (such as load tickets). Furnishing and operating an automated/electronic (paperless) debris tracking system. Developing daily operational reports to keep the County informed of work progress. Development of maps, GIS applications, etc. as necessary. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission of the County for processing. Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FHWA and any other applicable agency for disaster recovery efforts by County staff and designated debris removal contractors. Emergency Management Planning, Training, and Staff/Equipment Augmentation As directed by the County Debris Manager the Consultant shall provide: Development of a debris management plan- including identification of an adequate number of debris site locations. Staff training as necessary. Procurement assistance for debris removal contractors and associated services. Hazard mitigation plan and programs. Other emergency management plans and documents as directed by the County. Staff and equipment to support the County in various functional areas as required following an emergency event. Other consulting serves as requested by the County. Grant Management Consulting Services As directed by the County, the consultant shall provide: Identification of eligible emergency and permanent work (Category A-G); Damage Assessment Assistance in attaining Immediate Needs Funding; Prioritization of recovery workload; Loss measurement and categorization; Insurance evaluation, documentation adjusting and settlement services; Project Worksheet formulation, generation and review. FEMA, FHWA, HMGP, CDBG, NRCS and additional reimbursement support; Staff augmentation with experienced Public Assurance Coordinators and Project Officers; Interim inspections, final inspections, supplemental Project Worksheet generation and final review; Appeal services and negotiations; Reconstruction and long-term infrastructure planning; and Final review of all emergency and permanent work performed.
