The selected firm will be expected to provide disaster debris monitoring management services to include debris generated from the public rights-ofway, drainage areas, waterways, and other public, eligible, or designated areas. Specific services may include: • Coordinating daily briefings, work progress, staffing, and other key items with the City. • Selection and permitting of debris management site locations and any other permitting/regulatory issues as necessary. • Scheduling work for all team members and contractors on a daily basis. • Hiring, scheduling, and managing field staff. • Monitoring debris removal and processing contractor operations, and making/implementing. • Recommendations to improve efficiency and speed up recovery work. • Assisting the City with responding to public concerns and comments. • Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. • Entering load tickets into a database application. • Digitization of source documentation (such as load tickets). • Developing daily operational reports to keep the City informed of work progress. • Development of maps, geographical information system (GIS) applications, etc. as necessary. • Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the City for processing. • Project worksheet and other pertinent report reparation required for reimbursement by FEMA, FHWA and any other applicable agency for disaster recovery efforts by City staff and designated debris removal contractors. • Disaster related damage assessment and reconstruction services, as needed. • Final report and appeal preparation and assistance. • Cost recovery of eligible funds currently not obligated or potentially deobligated by appropriate funding agencies. Separate pricing structures for this service may be included in the consultant’s proposal. • Other disaster recovery services as requested by the City. 3.1 Emergency Management Planning and Training If requested by the City, the consultant shall provide: 1. Comprehensive emergency management plans (e.g. continuity of operations, emergency operations) to include plan development, review, and revisions. 2. Comprehensive mitigation programs to include development of mitigation plan(s), staff training, cost benefit analysis, project management, environmental review, and staff augmentation. Development of a debris management plan, including identification of an adequate number of debris management sites. Staff training will be provided as necessary. 3. Procurement assistance for debris removal contractors and other services as requested. 4. Project management to include the formulation and management of permanent work projects, task force management, and briefings for the City Administrator, City Council, boards, and panels. 5. Technical support and assistance in developing public information. 6. Other training and assistance as requested by the City. 7. Other reports and data as required by the City. 8. Other emergency management and consulting services identified and required by the City. 3.2 Damage Assessment and Reconstruction Services If requested, the consultant shall provide post-disaster damage assessment and reconstruction services to include assessment, planning, engineering, and construction managementservices. Specific areas where services may be requested include City facilities, utility systems, transportation systems, and other sectors as required. The consultant will assist, if directed by the City, with document preparation of permanent work projects.
