The St. Charles City-County Library District (the “Library”) requests the submission of proposals from qualified companies to provide Managed Print Services for the Library. The Library intends to engage a qualified company to provide managed print services as described herein [on a month to month basis] as directed by the Board of Trustees and the CEO. A. Company Responsibilities 1. The goal of the managed print services project (the “Work”) is to provide a robust, consistent and optimal document service experience for both Library customers and staff. The Library will select the proposal that is most advantageous to this goal and its mission. 2. The successful Proposer will meet all requirements necessary and furnish all labor, services and materials for the timely and proper completion of the Work and provide ongoing system maintenance and support including, but not limited to, periodic upgrades and enhancements. 3. After the site visits scheduled on Monday, 10/28/2024, and Tuesday, 10/29/2024, the Proposer is required to provide a detailed proposal. Provide managed print services, including coin box money collection, and provide proposals to lease new multifunction printer equipment to replace the Library’s existing fleet. All staff multifunction printer equipment will provide a Follow Me Printing type ability where staff will print and enter a PIN to the printer to claim their print job. All public printers are to be compatible with the Library’s Envisionware software. All public printers are to be compatible with the Library’s Jamex coin boxes if possible. All public multifunction machines designated as “public printers” will come with a coin box and credit card payment option and the ability to print in black and white and color.
