Task 1: Development of Project Plan & Timeline - Task 1 Deliverables: • Proposer will assign a project manager or managers to the project and connect them with the DOSW leadership and Project Lead. • Proposer will conduct a Project kick off meeting to review the awarded contract. • Proposer will establish a communication plan for the duration of the project effort. • Proposer will work with DOSW to identify all key internal and external project stakeholders. • Proposer will develop project plan and timeline to provide Project Management and Support. • Proposer will provide a list of potential venues that meet DOSW specifications, including venue location, capacity, access to transit and ADA accessibility. • DOSW will provide a creative brief for the 2025 program that includes themes, potential speakers and topics, as well as goals for attendance. • DOSW will provide additional background material from the prior summits, as well as information on the Department’s key program areas. Task 2: Secure Venue and Summit Date - Task 2 Deliverables: • Evaluate potential venues in San Francisco that accommodate up to 1,000 guests and have supplemental space for a community lounge, breakout rooms, and other meeting spaces as determined in project meetings. • Review potential venues with DOSW team and provide recommendations on options, including each venue’s available dates from mid-April to early May. • Schedule and attend walk throughs with DOSW team at preferred venues...
