1. Develop a Work Plan that outlines the objectives listed in the B. Description of the Service Goals and required activities below. 2. Organize and execute a strategic planning meeting, 8 hours in length, for DOH, FHSD, CSHNB for approximately 150 program employees during April-May 2025. a. CONTRACTOR must provide in-person assistance during the meeting. b. Develop a meeting agenda with CSHNB. c. Plenary session to present CSHNB’s Strategic Plan and its alignment with the Blueprint for Change, a national framework for a system of services for children and youth with special health care needs where they enjoy a full like and thrive in their community from childhood through adulthood. d. Coordinate break-out sessions on areas of the Strategic Plan. e. Provide sign language interpreters or translators and other accommodations, as necessary. f. Provide refreshments and supplies for meetings (e.g. poster paper, markers, post it notes, etc.) 3. Organize and execute an informational meeting, 4 hours in length, for approximately 150 community partners during July-August 2025. a. CONTRACTOR must provide in-person assistance during the meeting. b. Develop meeting agenda with CSHNB. c. Develop plenary session to present CSHNB’s Strategic Plan and its alignment with the Blueprint for Change, a national framework for a system of services for children and youth with special health care needs where they enjoy a full like and thrive in their community from childhood through adulthood. d. Assemble partner agencies to share resources in exhibit table area. e. Support participant engagement including providing air and ground transportation, parking, and stipends for families to attend. f. Provide sign language interpreters or translators, as necessary. g. Coordinate travel logistics and travel scholarships for community partners and families participating in the meeting. h. Provide refreshments and supplies for meetings (e.g. poster paper, markers, post it notes, etc.) 4. Coordinate registration and pre-meeting information for participants for all meetings. a. CONTRACTOR must deploy, collect, analyze, and report the registration and pre-meeting surveys. CONTRACTOR will work with DOH FHSD to develop questions for registration and surveys. b. The data from the registration will be needed to coordinate travel logistics, stipends, and accommodations. c. The registration and pre-meeting surveys must be specified in a timeline of events within the Work Plan. 5. Design and execute meeting evaluation(s) for all meetings. a. Digital surveys must be linked to the original online registration for the attendees. b. An overall meeting evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow up with participants. 6. CONTRACTOR must issue all payments directly to other vendors and services needed to meet the scope of service identified in the contract. 7. The period of performance is from January 13, 2025 to December 12, 2025.
