Phase 1: Project Initiation: • Task 1 - Stakeholder Identification: The vendor must Identify key stakeholders, including government agencies, transportation providers, business leaders, community organizations, and the public. • Task 2 - Kick-off Meeting: The vendor must organize and facilitate a project kick-off meeting with key stakeholders to review the project scope, objectives, forecasted timelines, and roles, ensuring alignment and collaboration from the outset of the Public Participation Plan. Phase 2: Project Planning • Task 1 - Project Plan: The vendor must develop and submit a comprehensive Project Plan for this phase that outlines the key activities, timelines, deliverables, and resource allocation necessary for the successful execution of the Public Participation Plan, ensuring alignment with project goals and stakeholder engagement strategies. • Task 2 - Communication Plan: The vendor must create and provide a detailed Communication Plan that outlines strategies, channels, messaging, and timelines for effectively engaging internal and external stakeholders and ensuring clear, consistent, and transparent communication throughout all phases of the Public Participation Plan. • Task 3 - Stakeholder Analysis: The vendor must conduct and deliver a thorough Stakeholder Analysis that identifies key stakeholders, assesses their interests, influence, and concerns, and outlines strategies for effectively engaging and addressing their needs throughout the Public Participation Plan process. • Task 4 - Review of existing plans: The vendor must review and evaluate existing City and County plans for citizen engagement, identifying best practices, gaps, and opportunities for improvement to ensure the Public Participation Plan aligns with and enhances current coordination efforts with the community. Planned Deliverables: 1. Project Plan for the PPP 2. PPP Communication Plan 3. PPP Stakeholder Analysis Phase 3: Execution of Public Participation Plan • Task 1 - Development of PPP: The vendor must develop a Public Participation Plan that includes the following elements: • Goals and objectives for public participation. • A comprehensive overview of public involvement. • Tools and techniques for engaging the public and stakeholders, including traditional and digital methods. • Strategies for reaching underserved and marginalized communities. • Procedures for evaluating and updating the PPP. • Task 2 - Ensure PPP meets regulations: The vendor must ensure the PPP complies with all relevant federal (23 CFR 450.316), state, and local regulations. • Task 3 - Final Plan and Adoption o Final PPP: Prepare the final version of the PPP, incorporating all relevant inputs and revisions. o Plan Adoption: Present the final PPP to the appropriate governing bodies for formal adoption. The correct adoption process is as follows: 1. Approval by the GHAMPO Transportation Technical Advisory Committee (TTAC) 2. Approval by the GHAMPO Transportation Policy Coordinating Committee (TPCC) Planned Deliverables: • Greater Helena Area MPO Public Participation Plan
