The COA requires contractor support to provide and manage all aspects of a travel excursion including: motor coach service, occasional narration of tours, logistics, planning of packages and communications. The contract will be a Firm Fixed Price (FFP) per person for each excursion in which the Offeror shall submit pricing per each contract line item that they can fulfill. The Offeror will provide all personnel, equipment, materials, supervision and all other items to perform requirements listed below. The solicitation may result in multiple contracts. Specifications / Requirements The following items are considered specific requirements for the successful completion of this contract. • Motor coaches must be able to pick-up passengers at either of the two (or both) centers in Somerville, MA 02143. Exact location to be determined with project manager. • The Contractor will be required to accommodate and provide handicap accessibility as required. • The vendor must provide clean and functional buses: i.e. DOD working – microphone, clean toilets, accessories in bathrooms such as toilet paper and sanitizer. The motor coach drivers must be able to store handicap equipment under the buses, such as walkers, wheelchairs, etc. The City reserves the right to inspect the maintenance records of the motor coaches if there is concern over safety. • The motor coach drivers will not use cell phones while driving, except in emergencies or to briefly contact the office. • Trips can vary in size of participation. While our average count is 30, we have seen as few as 10 or as many as 52. At least one member from the Council on Aging will be on each trip. • Contractor is to provide buses and materials necessary for transportation for the agreed upon number of participants per trip. • Motor coach drivers must be courteous and respectful of the public and work harmoniously with Council on Aging personnel. • Motor coach drivers must possess a valid state of Massachusetts commercial driver’s license. • Some motor coach drivers may be asked to narrate tours. The COA will provide advance notice of what trips may require narration. • The vendor must be able to accept a Purchase Order and accept full payment up to four weeks following the trip.
