1. System Design and Implementation a. Develop and implement a holistic, IP-networked AV management system that is expandable for future upgrades. b. Ensure full network-based management of all AV components, comparable to QSYS or an equivalent/greater solution, offering centralized control, scalability, and seamless integration across all designated devices and areas. c. Configure the system to operate seamlessly on the existing STATE IP network, utilizing STATE provided network technology. d. Provide a universal interface for managing AV functions across all designated areas. 2. Software a. Any on premise control software utilized will be hosted at ITD data centers. i. Software must be in compliance with ITD Standards including utilizing Red Hat or Windows Server operating systems. b. Offeror must describe any proposed software solution and how it integrates. 3. Configuration & Accessibility a. Configure the system as a turnkey solution while ensuring all configuration files remain editable, deployable, and manageable by STATE staff. b. Ensure non-proprietary access to configuration files and related design software. c. Grant STATE personnel and designees full rights and control over design-related software and configuration codes. 4. Integration with Existing Infrastructure a. Integrate the new AV system with the existing amplifiers and speakers while maintaining the current audio zone layout. b. Ensure the proposed system is fully compatible with Ethernet Standards. 5. User Interface & Control Points a. Deploy touchscreen controllers in 3 key locations: Visitor Services, Classrooms (Project Room and Lecture Rooms A & B, managed by a single controller), and the Russell Reid Auditorium. The system must also be manageable via a Wi-Fi-enabled application. STATE will purchase required tablets separately. b. Implement a paging and messaging system with options for either desktop or wall0- mounted paging units. 6. Area-Specific AV Integration: The AV system must manage the following locations, incorporating existing functionality: a. Missouri River Event Center i. Dual sound coverage zones ii. Multiple input sources 1. Aux In 2. Mic In b. Classrooms (Project Room and Lecture Rooms A & B) i. Space can be configured as one, two, or 3 room setups with multiple AV inputs and audio outputs. 1. Four HDMI inputs 2. Four HDMI outputs 3. Two mics 4. Two aux 5. Input from Russell Reid Auditorium c. Russell Reid Auditorium i. Multiple sources/destinations 1. Four HDMI 2. Sounds Board 3. Output to projector 4. Output to Classrooms and Great Plains Theater ii. Paradigm light board d. Great Plains Theater i. Multiple input 1. Three HDMI inputs 2. One input from Russell Reid Auditorium e. Exhibit Galleries & Public Spaces i. Inspiration Gallery, Innovation Gallery, Adaptation Gallery, Governors Gallery 1. 2 output zones per gallery 2. Microphone, PA input, and auxiliary input per zone ii. Hallways & Public Areas 1. Northern Lights Atrium, Hub of History, Corridor of History (ND Native American Hall of Honor, Birds of North Dakota, ND Artists Exhibit), and Café a. Two Wireless Mic in b. Wired Mic in c. Wired mixer in d. Aux e. Mood music 7. Digital Signage a. Provide three (3) additional encoders for digital signage display. b. Supply and configure eight (8) additional decoders for digital signage integration. 8. Training & Documentation a. Conduct training session for STATE personnel on system operation, configuration, and troubleshooting. b. Provide comprehensive documentation, including system architecture, user manuals, and troubleshooting guides. 9. Testing & Validation a. Perform rigorous system testing to ensure full functionality and integration. b. Address any issues identified during testing before final acceptance. 10. Enterprise Specifications – Offeror must complete the Enterprise Specifications – Attachment 4 and include it in their response. 11. Value-Added Option: Integration to existing Paradigm light control system in Russell Reid Auditorium.
