FEMA Public Assistance Advisory Services: Provide assistance to Montgomery County with regard to disaster recovery efforts and compliance with applicable local, State, and Federal laws, regulations, executive orders, and FEMA requirements. Provide guidance in recovering reimbursement for the repair/replacement of the loss of critical infrastructure. Collaborate with County staff and others, as needed, on project formulation, including damage assessments, information gathering, project development, preparation of project worksheets, to the Federal Emergency Management Agency (FEMA). Attend all meetings with FEMA, state and insurance representatives, as well as participate regularly with County’s designated FEMA workgroup. The awarded Firm will attend in-person meetings as required. Identify and communicate risks within County’s operation that could preclude its ability to optimize reimbursement. Assist with the management of /FEMA-administered and/or other Federal or State grants. Assist County in establishing pragmatic document control, establishing a file retention system and data management processes to ensure disaster records are complete and ready for audit. Generate project extension requests and amendments when necessary, and any other reports or documents to ensure grant reimbursement eligibility is not de-obligated. Provide engineering, planning and permitting as required as a result of damage from disasters within Montgomery County A cost proposal will be required for any and all projects as they are identified. Develop and execute a process/system for County, from inception through the project closeout, to prepare and submit its disaster recovery program; this is to include documentation, procurement, contracts, payroll, and grant submission support. Develop and execute processes for obtaining, analyzing and gathering field documentation; including, but not limited to, records related to procured goods and services, timekeeping, and force account labor and equipment; this should include processes for disaster debris monitoring services. Develop improved and/or alternate project requests for FEMA and/or other Federal or State grants. Develop Hazard Mitigation Strategies and Proposals, as appropriate. Assist with the submission of first and second appeals to FEMA, as appropriate. Possess the expertise to assist in the preparation of accurate PA emergency and permanent work project estimates including but not limited to cost estimating, developing detailed damage descriptions and dimensions, scope of work, and accurate force account labor and equipment summary reports. Coordinate and interface with engineering and design efforts for repair and/or construction of damaged facilities and infrastructure that will comply with FEMA eligibility and cost reasonableness determinations. Provide oversight of repair/construction efforts to ensure work complies with applicable Project Worksheets and related FEMA Public Assistance grant requirements and guidelines.
