number of groups per week will be determined after bid is selected. Anticipated maximum group commitment is six (6) one-hour groups per week. Group sessions may be held at the Contractor’s office, providing the office is accessible by public transportation. Group sessions may be held via telehealth in the event of travel limitations due to weather or illness, providing that the Contractor has verified that participants are able to attend sessions via telehealth and has oriented the participants to the telehealth platform used prior to the telehealth meetings. The Contractor will use a secure telehealth platform compliant with HIPPA, 42 CRR and the group size must adhere to the above minimum and maximum requirements. 3.3. The Contractor shall conduct "aftercare" group treatment for sex offenders referred by the State, expected on a monthly basis as needed. 3.4. The Contractor shall conduct a staffing, with the State, on cases in which group treatment is contraindicated. 3.5. The Contractor shall employ a cognitive-behavioral group treatment model in accordance with the most recent guidelines and manual. 3.6. The Contractor shall be a current member of, or agree to become a member of, the Association for the Treatment of Sexual Abusers (ATSA). 3.7. The Contractor shall have a file for each client and will maintain clinical records. Records will include: 3.7.1. Confidentiality Waiver, treatment agreement, participation agreement, client history, risk assessments (Static 99R, VASOR 2, SOTIPS), treatment plan, monthly reporting form, progress notes, written notices informing offender of disruptions in treatment to include treatment suspension or termination, treatment summary. 3.8. The Contractor shall notify designated State staff of any client who is suspended or terminated for nonpayment for treatment sessions. 3.9. The Contractor shall notify designated State staff of any client who has not attended a treatment session. This notification shall be made on the same day of the missed appointment. 3.10. The Contractor shall notify designated State staff of any client who is reporting or demonstrating thinking or behavioral problems that substantially increases his or her risk to reoffend. This notification shall be made on the same day that the Contractor becomes aware of such a problem. 3.11. The Contractor shall submit a Monthly Client Attendance Sheet to the State on a monthly basis by submitting a roster to a designated administrative staff person. In addition, the monthly client attendance sheet will be included with the monthly invoices submitted to the State of Vermont. 3.12. The Contractor shall notify Contract Manager by phone/email any time a group is cancelled within twentyfour (24) hours. 3.13. The Contractor and the State shall communicate on a regular basis about client progress, risk, and needs. 3.14. The Contractor shall attend Supervision Team meetings with State staff as requested by the State and as the Contractor's schedule allows but not less than one time per month. Meetings will be held at mutually agreed upon locations. 3.15. The Contractor shall attend Polygraph meetings with State staff as requested by the State. 3.16. The Contractor shall make reasonable efforts to provide consultation to the State in special and emergency conditions that require the Contractor’s expertise. 3.17. The Contractor agrees to testify at court proceedings if requested by the State. 3.18. The contractor will complete the number of CE hours required by the Secretary of State’s licensing board for their profession. Non-licensed or certified rostered clinicians must complete a minimum of forty (40) hours of CE’s every two (2) years. Six (6) of these hours must be focused on professional ethics. Approved continuing education activities are those approved by any of the Secretary of State’s behavioral health Professional Regulation Boards. 3.19. The contractor will become certified by the Vermont DOC to score risk assessment instruments within one year of contract initiation for new contactors or within one year of the new contract date for current contractors. The contractor will periodically update certifications as directed by the State. The State will provide training on required risk assessment instruments and clinical modality with ongoing opportunities for guidance and feedback. 3.20. The Contractor agrees to meet with State personnel or designee on an as needed basis but at least annually to discuss performance of contractual duties, areas in need of revision, and related topics.
