Scope of Work: The winning vendor will be responsible for: Document Pickup and Transport: Transporting documents from each of the seven office locations to the designated scanning facility. Ensuring that documents are handled securely and without damage from the seven office locations (Greenfield, Pittsfield, North Adams, Springfield, Taunton, Worcester, Southbridge) Scanning Services: Scanning of physical documents into high-quality digital files (PDF) Ensuring that files are organized and indexed according to specified categories (e.g., by office, department, or document type). Quality Control: Verifying the accuracy of the scanned documents and ensuring proper resolution and file format. Addressing any issues with document legibility and clarity as needed. Data Storage and Delivery: Providing the scanned files on secure storage devices (external hard drive) Ensuring all scanned documents are properly labeled and categorized. Project Management and Timeline: Establishing a clear project timeline with milestones for each office’s scanning completion. Coordinating with key contacts at each office location to ensure smooth operation.
