• Maintain separate accounts for each Program Participant; accounts must include billing, approval letters, contracts, shipping verifications, etc. Records may be audited by BVS at any time to ensure the Contractors are in compliance; • Provide accessible storage for brochures and promotional literature. Premises must be clean, dry, secure and available for inspection by BVS at any time during regular business hours. Premises must have sufficient loading and unloading capabilities. Contractors will include evidence of current general liability insurance for contents at replacement value; • Supply and install uniform literature racks upon request. Contractors are not permitted to feature branded materials; • Provide weekly summary reports in the approved format by the sixth (6TH) of each month, as well as additional reports as requested; • Transfer relevant data to BEA’s Division of Travel and Tourism’s (DTTD) dashboard; • Provide ongoing counsel relative to productivity, process, or efficiencies; • Provide a monthly distribution schedule and notify BVS of changes/shortfalls; • Notify BVS of any changes to brochure distribution rate structure.
