Task 1: Development of a Detailed Project Schedule The consultant will work with the District to develop a detailed project schedule. This schedule will include meetings, deliverable dates, and review periods. This task will be completed before any other tasks are initiated. Task 1 Deliverables • A detailed project schedule in Microsoft Excel format Task 2: Project Advisory Committee The consultant will work with the District to form and manage the District Stormwater Management Infrastructure Mapping Advisory Committee that will review and contribute input to the mapping process. The following subtasks are required: Subtask 1: Work with the District to identify and confirm no more than 10 individuals and/or organization representatives to serve on the Advisory Committee. Subtask 2: Convene four Advisory Committee meetings in June, September, and November 2025 and February 2026 where at least 50% of confirmed Advisory Committee members are present. The Advisory Committee will provide feedback on the current project scope and share insight into future stakeholder coordination. Elements of this work may include: o Identifying key partners external to the Advisory Committee. o Developing a plan to maximize buy-in from District members on the final product, addressing their needs and concerns. o Incorporating findings into the Task 6 Deliverable: Strategy Document. Subtask 3: Work with the District to ensure documentation of outreach (emails, virtual meeting and/or phone logs), final contact information list for the confirmed Advisory Committee members, and other required 319(h) grant documentation is prepared in digital format and ready to provide to GA EPD. Task 2 Deliverables • Consultant attendance and support at four in-person Advisory Committee meetings • Documentation required by the 319(h) grant of Advisory Committee meetings including meeting invitations/announcements, agendas, attendance sign-in sheets, presentations and handouts, and minutes Task 3: Literature Review Prior to Tasks 4 and 5, the consultant will conduct a literature review focusing on: Best practices for GIS regional stormwater infrastructure inventory mapping and data gap analysis projects. Insights gained from regional stormwater infrastructure inventory examples (including methodologies and implementation strategies). Available tools and emerging technologies for creation and long-term maintenance of the map and inventory database. Task 3 Deliverables • Short summaries (no more than a paragraph) and link or copy of individual relevant, current, and up-to-date materials accessed as part of the literature review • A technical memo highlighting literature review findings and recommendations for creating the RSWI map creation and maintenance
