Vendors will submit proposals based on the following criteria: • Vendor will be responsible for the wiping and shipping costs associated with the old equipment being removed from County property. • Vendor will include trade-in value of all old equipment if known (otherwise price will be adjusted once value is known). • Vendor will provide a quote based for the purchase of copy machines and maintenance. • Vendor will provide cash price for single function printers • Maintenance for Single Function Printers to be included with MFP'S • Vendor will indicate number of copies (B/W and Color) based on current usage and expected usage that will be included with maintenance contract. Vendor will also indicate overage price. • Vendor will include if the product is on the Illinois State bid list or is part of a different purchasing program. • Scanning in color should be standard on all MFP machines. • Vendor will be able to respond to a machine emergency service call within 4 hours and all other calls within 24 hours. • Vendor will offer a Printer Maintenance Program and be able to provide a cost estimate if the County is to request it. The Service agreement costs should reflect approximately 84,000 black and white images, and approximately 9,700 color copies, plus all maintenance and toners replacements.
