1. No picture plans, other than those approved by the District, may be offered for sale by the photographic studio or an affiliate. The photographer (firm) must receive approval for new or additional photo packages and pricing structure prior to offering to schools. This approval must be obtained through the Director of Financial Services and the Principal. 2. The Offeror must provide a fall semester and spring semester picture day at each school in this RFP. 3. The Offeror will provide every student with a price list that clearly identifies packages available for purchase. The literature shall also state that the parent or legal guardian may purchase the minimum unit if desired. 4. The Offeror shall not offer any extras such as lockets, viewers, medallions, frames, memory books, etc. in the package offered. 5. The successful Offeror will provide the following at no additional cost: a. Sticky strip of five (5) each photograph of every student (for school file purposes). b. Each school’s principal will receive four (4) copies of the student directory. This directory contains all class group or composite pictures displayed in an attractive binder with each student identified by name. The directories must be delivered within 60 days of the picture date. c. One (1) EACH picture of every faculty and staff member for use in personnel files or yearbook and a group staff picture for each staff member. d. ID cards for each student (grades K-8) must be supplied within ten days of the picture day. e. A Homeroom composite photo for each student whether they purchased a package or not. f. One (1) administration/school digital library including all pictures taken is required for use by the school in creating yearbooks, ID cards, cafeteria ID, etc. The photos may NOT be provided to any other organization, individual, or business, unless otherwise stated in this proposal. The District requires photos for our Student Management Software, Food Service Software, Library Software, Transportation, Health Services and other school purposes. We need each photo to come complete with the Student ID number or Employee ID number as applicable. For example, if a student has a Student Number of 12345, and their corresponding picture is 67890.jpg; the first line in your import map file will look similar to the following: 12345_67890.jpg If additional software is required, that software must be supplied by your company with the formatted photographs. The photographs must be received in the appropriate format no later than two weeks after picture day. Other required technical requirements are listed below: 1) Image files must be in the JPEG/JFIF format with a file extension of .jpg or .jpeg. 2) The image file's aspect ratio be 200 pixels wide by 300 pixels high. 3) The photos must be in a ZIP file. Other compression types such as .SIT, .RAR, and .7z are not accepted. ZIP files cannot exceed 95MB 4) The Student Photos should be in their own ZIP file. They will be uploaded separately from Staff Photos. 5) The Staff Photos should be in their own ZIP file. They will be uploaded separately from Student Photos. 6) The ZIP file must be flat. When compressing the photos, highlight all the photo (*.jpg) files, and compress that selection, rather than compressing a folder containing these photos. The compressed zip file should not contain any sub-folders. g. Offeror must provide photographs to the school district even if the parents decide not to purchase any pictures. h. Software and hardware that allows the district to create or reproduce ID badges. This must include the template for the current year badge. This must be received by October 1st of each school year. i. If requested by the District, Offeror will provide at no cost the opportunity for pictures of District staff members not working in school buildings. j. If requested by the school principal, the Offeror shall provide candid photos of students and provided electronically to the schools at the spring semester picture day.
