The District seeks a vendor to provide the following: Leasing of Copiers – All machines provided must be new, not refurbished. Multifunction digital imaging devices must support network connectivity and integrate with Google Workspace for Education and Windows 10/11 environments. Standardization is essential, with the following categories of devices required: High-Speed Color MFP (Minimum of 65 PPM for both B&W and Color)High-Speed B/W MFP (Minimum of 65 PPM)Small Footprint Color MFP (Minimum of 35 PPM for both B&W and Color; Small Footprint B/W MFP (Minimum of 35 PPM); Maintenance & Support – Includes all necessary repairs, parts, labor, and software/firmware updates. Vendors must provide a 24-hour response time for on-site repairs. A quarterly review of performance will be conducted to identify high-service call devices eligible for replacement. Supplies Management – Vendor shall provide all necessary consumables (excluding paper), including toner, staples, and waste toner receptacles, at no additional cost to the District. Usage & Monitoring – The proposed solution must support PaperCut embedded device licenses for secure printing, tracking, and cost allocation. The District’s current print volume is approximately 135,000 pages per month, consisting of 80,000 B/W pages and 55,000 Color pages. Device Replacement & Uptime Guarantee – Each device must maintain 95% uptime quarterly. Devices that fail to meet this standard for two consecutive quarters must be replaced at no additional cost. Installation & Training – Vendor will provide delivery, installation, setup, and staff training at each location. Removal of old equipment and relocation of devices during the contract term must be included in the pricing. Surge protection devices for high-speed machines are recommended and should be priced accordingly.
