Caterer Obligations • The caterer must present a clean and professional appearance, especially when working directly with HACP staff and residents. • The caterer must present and confirm the menu items before delivery of meals. Meals are to be delivered and set up at least one (1) hour before meeting start, approximately • Examples of a meal include: 2 meats or main entree, 2 sides, salad, dessert, regular and diet beverages, water, rolls/bread and butter, condiments, paper products to include tableclothsfor food table, plastic utensils, serving utensils and ice. • The provider will be given confirmation of date and location of meetings two (2) weeks prior to the event. • There will be seven (7) Bedford Choice Resident Leadership Meetings during 2025, which will be held on the third Thursday of the planned month. (Plan for 30 meals per meeting/month = a total of 210 meals). • The provider will coordinate services with assigned HACP staff members and must communicate with staff to coordinate the menu for each meeting. • Vendor to submit original invoice immediately after each meeting - with delivery acceptance signature.
