Caterer Obligations: • The caterer must present a clean and professional appearance, especially when working directly with HACP staff and residents. • The caterer must present and confirm the menu items before delivery of meals. Meals are to be delivered and set up at least one (1) hour before the meeting starts: • Example of a meal include: 2 meats or main entree, 2 sides, salad, dessert, regular and diet beverages, water, rolls/bread and butter, condiments, paper products to include tableclothsfor food table, plastic utensils, serving utensils and ice. • The provider will be given the date and location of meetings at least two (2) weeks prior to the event. • There will be nine (9) Meetings during 2025 the caterer should (Plan for 40 meals per meeting/month = total 360 meals). • The provider will coordinate services with assigned HACP staff members and must communicate with staff each month to coordinate the menu for each meeting. • Vendor to submit original invoice immediately after each meeting - with delivery acceptance signature.
