(1). The Contractor shall provide rental of bins as described below: a. Each office shall be provided the number of bins and sizes identified in Exhibit F. b. Bin(s) shall have lockable device. c. Bins shall be of the capacity identified in Exhibit F and have wheels. d. Two (2) keys or the combination code to each bin shall be provided to the contact personnel identified in Exhibit F. e. Any broken or stolen locks shall be replaced by the Contractor at no additional cost to the DMV. f. Bin(s) or lid(s) shall be replaced if damaged, at no additional cost to the DMV. g. Placement of the bin(s) shall be designated by the contact person identified in Exhibit F. 1. Since the bin(s) are located within the building, the Contractor shall transport the bin(s) in order to complete the service and return the bin(s) when the service has been completed. (2). On-site confidential document shredding and recyclable paper destruction service as described below: a. Shredding shall be witnessed by the DMV Office Manager or their designated representative. b. Service shall be performed in a competent, safe, and professional manner by properly trained workers and shall be performed to the DMVs satisfaction. All materials shall be handled by the Contractor in such a manner as to prevent loss or unauthorized inspection at any time. c. The Contractor shall shred materials “as is”. DMV employees shall not be required to sort through the materials and separate them by color or type, or to remove items such as, but not limited to, paper clips, binder clips, post-it notes, staples, manila folders, binders, and rubber bands from the materials prior to destruction. d. The Contractor shall ensure that all materials are completely destroyed in pieces small enough, and in a manner that makes it impossible to recognize or reconstruct information such as names, addresses, telephone numbers, and social security numbers. e. The Contractor shall provide an enclosed truck-mounted industrial shredder that has its own power source and shall provide full service regardless of weather conditions. The Contractor’s truck-mounted industrial shredder shall be able to shred a minimum of 3,000 pounds of paper material per hour. Service shall be provided on-site in the parking lot or street surrounding the DMV office locations and shall be provided in such a manner as not to disrupt other businesses in the immediate vicinity. The Contractor shall park their vehicle in such a manner that it will not block parked vehicles or shall park as directed by the DMV Office Manager or their designated representative at each location. f. Any paper spillage shall be picked up and removed by the Contractor. g. Bin(s) shall be locked after being emptied by the Contractor. h. If applicable, the Contractor shall secure enclosed area where bins are stored after emptying. i. The Contractor shall provide a “Certificate of Destruction” to the DMV Office Manager or their designated representative at the completion of each service visit. In addition, the Contractor shall provide a receipt to the DMV Office Manager or their designated representative at the completion of the service visit, which includes the number of pounds destroyed, date of service, and the DMV witness’ signature. j. The Contractor shall perform necessary shredding and removal service over and above the agreed schedule when requested in writing by the DMV Office Manager or their designated representative with a minimum one (1) week advance notice. The DMV Office Manager or their designated representative and the Contractor shall mutually agree upon the date, time, and location of the additional service.
