Specifications include, but are not limited to: The FSMC shall provide the following services: l. The preparation and service of food to students, SFA employees, and guests of the SFA in accordance with the menu and meal pattern specifications described in this RFP. 2. The collection of daily cash sales shall be in accord with the cash collection procedures of the SFA as described in the SCDE-approved Free/Reduced-Price Meal Policy. 3. The daily collecting and counting of all meals served by category in accord with the SCDE-approved Free/Reduced-Price Meal Policy. 4. The deposit of daily cash collections in a SFA bank account restricted for use by the SFA’s nonprofit food service account. 5. Modification of the approved counting mechanism (i.e. Point of Sale System (POS)) as a result of a change in student free or reduced eligibility status. The modification must be implemented a minimum of one day from the receipt of notice of change from the SFA’s designated determining official. An increase in eligibility status must be made within three operating days. A decrease in eligibility must be made within ten operating days. The SFA retains responsibility for ensuring, (to include routine monitoring), that the benefits issuance document used at the school level is accurate. 6. The maintenance of the daily meal count report and documents to support the SFA's claim for reimbursement. 7. The monthly consolidation of school meal counts shall be prepared and certified to the SFA not later than three working days after the last service day of each month. 8. The record of purchased and USDA foods used shall be maintained in the format prescribed by the SCDE. 9. The FSMC must utilize the maximum amount of USDA foods to the benefit of the SFA’s nonprofit food service program. The value of USDA foods will be deducted from the FSMC's monthly bill (or otherwise passed through to the SFAs nonprofit school food service account monthly). The FSMC must coordinate with the SFA to respond to USDA food orders on a timely basis, to take full advantage of the USDA foods offered including Trade Mitigation and Bonus Food offerings if any. 10. The FSMC shall claim and give the SFA’s nonprofit school food service account credit for any rebates, bonuses, promotions, and all other purchasing incentives received in the processing of USDA Foods if applicable.
