Amendment 0001 to Solicitation W912LR24Q0061
Purpose: To provide answers to questions and answers to all potential offerors. Answers to these questions are subsequently incorporated by reference for contract award. There are no other changes to previous terms and conditions other than the ones specified in this amendment.
[CHANGE] Answers to Questions/Answers are provided as follows:
- Do all meals need to be individually packaged?
The offeror shall deliver meals in a disposable, chafing dish buffet set kit with components to keep warm (Ref: Page 8, doc: W912LR24Q0061 CombinedSynopsis201stRTI Meals SAM). Meals are not individually packaged, rather, the amount packed in the buffet type packaging must be sufficient to feed the number of persons consuming meals (Ref: Page 6, doc: W912LR24Q0061 CombinedSynopsis201stRTI Meals SAM). For example, the meal package must be to serve a total of 80 persons per day for specified meal type (breakfast, lunch dinner), see Delivery Schedule Table on Page 6 of solicitation.
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- If so, for lunch/dinner service, which includes 2 proteins, do we need to split them 50/50 orders per day?
Yes, provide 50% of one type of protein and 50% of the other type of protein.
- Do you prefer that we prepare a disposable chafing dish buffet set?
- Yes, this is the required packaging method. (Ref: Page 8, doc: W912LR24Q0061 CombinedSynopsis201stRTI Meals SAM
- 21 Day Menu Clarification: Offerors can use any combination of the alternatives included in the 21-Day Menu attachment for the meal packages. Each is a full course of breakfast, lunch and dinner. You can combine, for example, breakfast of Day 1 with lunch of Day 2 and dinner of Day 3. As long as the meals provided in the offer are within the menu options contained in the 21-day menu, the meal will meet requirements.
[END OF CHANGE]
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COMBINED SYNOPSIS-SOLICITATION [ORIGINAL]
Solicitation/ Notice ID: W912LR-24-Q-0061
Type of Solicitation: Request for Quotation (RFQ)
Description of Requirement: Prepared Meals for Army National Guard Units – 201ST RTI Fort Allen
Date of Solicitation: Thursday, July 18, 2024
Closing Date: Thursday, July 25, 2024 at 4:00 pm, Atlantic Standard Time/local time Puerto Rico
Issued by: USPFO PR W912LR
No. of Amendments: 1
This is a combined synopsis solicitation for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for Quote (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price (FFP) contract will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums.
The Puerto Rico National Guard Purchase and Contracting Office intends to utilize this Request for Quote (RFQ) to obtain offers for the purchase PREPARED MEALS for the Puerto Rico Army National Guard 201ST REGIONAL TRAINING INSTITUTE, FORT ALLEN, JUANA DIAZ, PR in accordance with essential salient characteristics, terms, and conditions.
Original Set Aside: 100% Small Business Set-Aside (FAR 19.5)
Product Service Code: 8970 - Prepared Meals
NAICS Code: 722310 - Food Service Contractors
Place of Delivery/Performance: Bldg. 148, Fort Allen, Juana Diaz, PR 00795
Delivery Date/Period of Performance: from day 7 Aug 2024 to 29 Aug 2024
Requirements per day: see description of requirement.
The Government intends to select only one offeror. Quotations shall be provided as per solicitation document and description of requirement.
Note: The contractor shall include in their response applicable taxes, fees, and rates.
Government may modify up to five percent (5%) meal counts (increase or decrease) within 48 hours advanced notice to the service/product provider with no penalties.
All quoters must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov. Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation. All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your free of charge registration. All offerors must be a certified Small Business of the solicited socio-economic group (if specified) in SAM at time of submitting offers and at time of award or quoter will be ineligible for award.
The procuring office DOES NOT and will NOT respond questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Offerors are responsible for meeting the requirements for the set-aside at the time of submission of OFFERS and AWARD.
No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of offers.
FAR 52.212-1 Addendum
The period of acceptance for offers shall be no less than 30 calendar days from closing date of the solicitation.
FAR 52.212-2 Evaluation of Commercial Items Addendum
This acquisition will be procured utilizing a combination of the commercial procedures in FAR Part 12, Part 13.106(a)(2) and 13.106(b)(3), Price and Other Non-Price Factors. Acquisition Regulation and whose quote conforms to the solicitation requirements.
The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from meeting PRICE and OTHER FACTORS. However, the Government reserves the right to conduct requests for information and questions on contents of the quote if determined necessary by the Contracting Officer.
The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program. Price increases after closing of solicitation resulting from a Government request for information shall be rejected, as they will be considered a new offer submitted late.
BASIS OF AWARD/ EVALUATION STANDARD
- All proposals will be reviewed for timeliness. If the proposal is received after the closing date and does not meet the criteria for “late submissions” in the solicitation, the proposal will not be opened.
- Timely proposals will be reviewed for compliance to the solicitation. If the proposal does not comply with the requirements of the solicitation, the proposal will not be evaluated further, and the offeror will be notified that the proposal is not in conformance with the solicitation.
- All prices proposed in response to this RFQ/BID/quote must include all costs associated with the offer in accordance with the requirement. The total unit costs of the meal need to be fully loaded. Offerors shall submit with quote a breakdown of costs considered in the fully loaded price. NO LUMP SUMS ARE AUTHORIZED.
- NO THIRD PARTIES AUTHORIZED. The contractor shall be responsible for preparation, delivery and execution of a 100% of the performance.
- The contractor shall address the following two factors:
FACTOR 1: Other NON-Price Factors (Meets both Subfactors):
- SUBFACTOR1.1 – Conformance with Salient Characteristics (Meets or Does not Meets) The only offers that will be considered are those who conforms to the minimum salient characteristics for every listed item in the schedule. No additional credit will be given for exceeding acceptability.
FACTOR 2 – Price – The offeror shall complete CLIN pricing of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors’prices.
Award will be made to the lowest priced quote that meets all the technical requirements and both Priced and Non-Priced Factors. The Government intends to award a contract without discussions with respective offerors. Offers that fail to meet the government’s schedule and ALL technical requirements will be deemed technically unacceptable and disqualified from competition.
SUBMISSION OF OFFERS/QUOTES:
The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation.
Offerors shall respond to this RFQ on or before specified date of page 1 of this solicitation (or as amended), Atlantic Standard Time/local time Puerto Rico and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to:
Contracting Officer:
- Rolando Perez, rolando.perez.9@us.af.mil
Contract Specialist(s):
- Argenies Gonzalez, argenies.e.gonzalezgarcia.mil@army.mil
- Maria Ruiz, maria.d.ruizperez.mil@army.mil
Offerors are responsible to ensure offer/quote response is received by the date and time specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late” and will NOT BE EVALUATED.
Offerors may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi). If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii).
