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Basic Information

Reference Number

0000381380

Issuing Organization

Foster-Glocester Regional School District

Project Type

RFQ - Request for Quote (Informal)

Project Number

2025-02

Title

Lighting Retrofit for Ponaganset High School and Ponaganset Middle School

Source ID

PU.AG.USA.2095508.C19691851

Details

Location

United States, Rhode Island, Providence County

Job Location

Providence County, Rhode Island

Piggyback Contract

Description

SCOPE OF WORK AND REQUIREMENTS
With this RFQ, the District is requesting proposals to provide a turnkey project to:

Upgrade the existing lighting fixtures and lighting controls as listed in Attachments A – Fixture Schedule and Attachments B – Installation Schedule
Provide all necessary supervision, installation personnel, equipment, and materials to complete the work in a professional and timely manner as defined in Attachments A – Fixture Schedule, Attachments B – Installation Schedule, Attachments C - Supplemental Conditions.
Provide a 3-year warranty for all labor in addition to any manufacturer warranties associated with the project.
Provide As-Built Documentation and Closeout Procedures as defined in Attachments C – Supplemental Condition

Please provide a base bid for the project, reflecting the incentives broken down below

Utility incentives for the lighting retrofit are pre-approved, as indicated in the attached pre- approval letters –[Pre-Approval Letter – 108242 ($82,760.50) and Pre-Approval Letter 108431 (83,922.90)]. Please subtract the combined pre-approved incentives in the amount of $166,683.40 from the Total Project Price.

Any received utility incentives are considered a form of payment by the District. Any future changes to the incentives would remain a form of payment by the District towards the total cost of the project.
Base Bid:
Provide all labor, equipment, and material for the complete workmanlike installation of the listed fixtures, your quote should include but not be limited to the following:
All luminaires, retrofit kits, wire, conduit, junction boxes, handholes, connectors, panels and appurtenances required to make fixtures operational.
Interconnection with existing power sources.
All protective safety equipment and barriers.
All staging, lifts and miscellaneous equipment necessary to complete the work.
All waste and storage containers required.
Removal of all waste materials and trash.
All permits, pre and post inspections required.

Dates

Publication

03/28/2025 01:20 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

04/11/2025 02:00 PM EDT

Questions are submitted online

Yes

Closing Date

04/25/2025 12:00 PM EDT

Onsite Visit

04/04/2025 10:00 AM EDT

Contact Information

Ann Gaudreau

401-710-7500 ext. 3314

agaudreau@fgschools.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Installation Required

- Insurance Required

- Prevailing Wage Required

- Warranty Information Required

Bonding Requirements

- Performance Bond

100 %

- Surety Bond

100 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

04/04/2025 10:00 AM EDT

Location

Ponaganset High School, 137 Anan Wade Rd, Glocester, RI 02857

Event Note

A Mandatory walk thru meeting will commence at the main lobby of the Ponaganset High School at 10am on Friday, April 4, 2025. 137 Anan Wade Rd, Glocester, RI 02857

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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proposals must be submitted by April 25, 2025, no later than 12:00pm and to be opened at 91 Anan Wade Road, Glocester, RI 02857, Business Office:
All proposals must be submitted in sealed envelopes marked “RFP – LIGHTING RETROFIT FOR PONAGANSET HIGH SCHOOL AND PONGANSET MIDDLE SCHOOL”. The envelope should be addressed to:
Foster Glocester Regional Schools
Attn: Ann C Gaudreau, Business Manager
91 Anan Wade Road
Glocester, RI 02857
If mailing proposal in envelopes provided by UPS, Federal Express, Etc., your sealed and properly marked proposal must be contained in the mailer.
All responses to be printed and signed with contractor name, address and telephone number. Each proposal must be original and hard copy, signed by the owner or highest ranking member of the contractor’s firm. No fax or email.
Late submissions will not be considered. All questions or requests for clarification regarding this RFP must be submitted in writing by 4/11/2025 to agaudreau@fgschools.com / sessex@fgschools.com