The Contractor shall invoice the Town of Coventry Parks and Recreation Department at the conclusion of each weekly period for the transportation and field trips mentioned below. Any additional trips/field trips will be billed on an as needed basis. Invoices should reflect actual hours driven and actual mileage recorded for each bus for each trip/day. 1.3 All buses shall be 2019 models or newer. 1.4 The Contractor’s bid shall reflect charges for services commencing with the arrival of buses at Coventry Parks and Recreation sites through the departure time from those sites at the conclusion of the program. 1.5 Provide transportation services for the summer kids’ program and to also provide transportation for other trips during the period beginning on July 1, 2025, through and including June 30, 2028, on an as needed basis: a. For the summer kids’ program, buses will be needed for local transportation Monday through Friday between the hours of 8:30am and 3:30pm on an as needed basis. These buses shall be billed at an hourly rate and/or a mileage rate (if applicable). b. Buses will also be needed for field trips for the summer kids’ program. All field trips will be to destinations in Rhode Island and surrounding states and will range from 3 days/week to 5 days/week. The number of children per field trip will range from approximately 45 to 290 per day. These buses shall be billed at an hourly rate and/or a mileage rate (if applicable). c. Changes in destinations and/or unanticipated field trips or special events booked during the summer kids’ program season and all other trips booked during the length of the agreement (7/1/25-6/30/28) will be billed at the same fixed mileage rate (if applicable) and the same fixed hourly rate. The proposed schedule of activities for the summer kids’ program is slated to begin approximately on or around July 1 and end approximately on or around August 8 each year of the agreement. 1.6 Provide, on an as needed basis, buses equipped with a wheelchair lift and/or minibuses. We will advise you in advance when the need arises for these types of buses. These buses shall also be charged at a fixed hourly rate and a fixed mileage rate (if applicable)...
